Event Coordinator - Confidential : Job Details

POSITION SUMMARY

The Event Coordinator will provide administrative support to our Events team as they manage a high volume of events and workshops throughout the year. This individual will be highly organized and attentive to detail, with a willingness to improve processes to make them more efficient as needed.

This individual will also meet with the Client Concierge team to ensure alignment with event attendance and payment status. An individual with a passion for events and improving processes will be the ideal candidate for this role.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• Event setups (e.g., banners, signage, and step-and-repeats) are completed promptly and according to the plan, ensuring the venue is prepared before attendees arrive.
• Handling small issues or last-minute changes during event setup or execution without disrupting the event's flow.
• Taking ownership of assigned event day taskstask, ensuring that all attendees are welcomed efficiently and have a smooth onboarding experience.

OBJECTIVES

• Event set up Support (assembling step & repeats & popup banners and placing them strategically throughout venue, meals/happy hours)
• Assist with team packet creation: creating packets for events for FL & AZ, assigning team duties, putting F&B details, location, time, etc on tracker
• Assist with moving staff team travel receipts to the Google Drive and follow up regarding bookings
• Provide coverage for team duties as needed
• Support the CEO & President of Cardone Ventures with personal items as needed
• Order Executive food and beverages as needed
• Manage all event supplies and collateral responsible for doing weekly event inventories and monthly event inventories
• Lead for Registration/ check in process to ensure it runs smoothly on Event day

COMPETENCIES

• Ability to navigate a high volume email inbox regarding logistics
• Ability to take detailed notes and determine action items to follow up on
• Possess technical acumen to accurately update Events website
• Can successfully manage Event collateral and keep track of all equipment needed for setup
• Ability to navigate spreadsheets effectively with client information and other key data points
• Possess strong follow up skills to ensure action items from Event meetings are completed
• Ability to set up and run our 10X event app registration equipment
• Can successfully train new hires to run the 10X event app equipment

EDUCATION AND EXPERIENCE

• At least 2 years' Event Management experience
• Degree in Hospitality Management, Public Relations or relevant field is preferred
• Substantial experience with G-Suite (Slides and Docs)

POSITION SUMMARY

The Operations Consultant is responsible for providing consultative support and broad-based business solutions for 12-15 Cardone Ventures' clients. The Operations Consultant will partner with these clients to align goals, maximize efficiency, and maintain a competitive focus through the implementation of sound business practices and the effective integration of Cardone Ventures support platforms. This individual will initiate client onboarding and transitions, set objectives, plan business development strategies, and hold clients accountable to the plan. The successful incumbent will possess a keen business mind and strong relationship skills as well as the ability to work within a highly fast-paced and team-centric environment.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and financial goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, disciplined, accountable, transparent, aligned, and results oriented. This company operates nationally and is growing by the day.

OBJECTIVES

• Conduct weekly/monthly follow-up with clients to fine-tune the strategies needed to improve operational effectiveness
• Preserve client retention by managing up and proactively bringing solutions to the Director(s)
• Preserve annual client retention rate based off of annual metrics determined
• Hit stated revenue increases YOY for SBU client book of business
• Maintain the targeted EBITDA increase YOY for SBU client book of business overall (target subject to being variable based on industry and breakpoints)
• Work collaboratively with cross-functional teams, including Finance, Marketing, Human Resources, and Professional Development, to develop monthly strategies, quarterly plans, and annual plans for clients
• Lead and execute a seamless integration experience for new Cardone Ventures clients
• Establish priorities for the client's business so they can prepare for and manage changes in their strategy and operations
• Recommend solutions for operational challenges by working collaboratively with the Finance Advisor
• Ensure that all improvements and changes in the client's business are aligned with their overall business goals and mission
• Prepare and facilitate Quarterly Business Reviews to provide clarity on achievements and opportunities for each client
• Track, measure, evaluate, and report on progress toward achieving targets while adjusting the strategy and escalating concerns as appropriate
• Ensure that Strategic Business Unit (SBU) team initiatives are aligned and working synergistically to address individual client needs
• Share priorities and roadblocks proactively with the Leadership Team for additional guidance
• Use financial, marketing, and human resources data to help the business make critical decisions that impact operations
• Be responsible for directly and indirectly interacting with the Cardone Ventures Operations Team to improve all systems and processes that drive the success of the business

COMPETENCIES

• Can successfully operate as the “quarterback” for the Strategic Business Unit to guide other Advisors through onboarding, quarterly business reviews, touchbase calls…etc.
• Demonstrate consistency overtime to create quantitative results for clients
• Ability to preserve/maintain client retention by increasing business revenue and profitability
• Possesses an understanding of intermediate financial concepts and how to leverage them in order to create strategies
• Ability to develop quarterly/annual business reviews and strategic plans for the client
• Ability to interpret performance data to inform client decisions
• Can successfully facilitate and lead the new integrating clients into the Strategic Business Unit in a timely manner
• Ability to guide a client through the establishment of organizational KPIs, and departments/individual department metrics alongside implementing a consistent tracking method
• Knowledge of how to create a Process Tracker for an organization and walk them through the development of SOPs

EDUCATION AND EXPERIENCE

• Bachelor's Degree in Business, Management, Operations/Logistics, or related area of study, or equivalent work experience
• At least 5 years' work experience managing or influencing business operations in a broad-based capacity within a results-driven environment
• Experience coaching businesses or owning/managing a business preferred

10X TOTAL REWARDS

• Medical, dental, and vision for FT positions and their dependents
• Vacation and sick time policy that increases based on tenure with the company
• Three work from home days per month (4/month during June-August)
• Employee Assistance Program through Guardian
• 401k with Company match (estimated to launch in Q1 2025)
• Pet Insurance through SPOT for your 10X pets!
• Competitive parental leave policy: 100% paid - 8 weeks for primary caregiver, and 4 weeks for secondary caregiver + 1 month remote for both
• Employee wellness initiatives including a 100% paid for gym membership and access to discounts on local meal prep services
• Professional Development through reimbursements for courses/certifications outside of CV, and a 10X Mentorship Program
• Continued Education: we provide team members complete access to our range of educational resources valued at over $250,000 in areas such as Sales, Operations, People, Finance and Marketing
• Uncapped Commission Potential: all of our team members have the opportunity to sell our Products/Services (and are trained on how to do so). We have several examples of non-sales team members earning well over $20,000 in annual commission

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Weekend availability - up to 90%
• Travel requirements - up to 75%
• Ability to stand for long periods and manage physical setup activities during events.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce we recognize that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.