Event Executive (Talent/Hospitality Client) - Octagon : Job Details

Requisition ID: 14413

THE JOB / Event Executive (Travel/Hospitality Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

The priority location for this role is Los Angeles, CA on a hybrid work (3 days a week in the office) basis. PST working hours are required and as such, qualified remote candidates from other major West Coast cities will also be considered.

Do you have a passion for creating unforgettable events and delivering world-class guest experiences? Are you excited about working with a fast-paced, dynamic global team? If so, this is the perfect opportunity for you!

We are seeking an Event Executive to join our growing team and play a key role in executing global hosted experiences for our hospitality and travel client. In this role, you will support the execution of events as part of a multi-market launch and an ongoing portfolio of events that promote our client's integrated marketing campaigns.

As an Event Executive, you'll be responsible for supporting on-site execution and collaborating closely with internal teams and external partners. You'll thrive in this role if you're organized, meticulous, a creative problem-solver, and have excellent communication skills.

THE WORK YOU'LL DO

• Assist in coordinating and managing tasks across multiple markets.
• Help with vendor relations, logistical planning, and preparing event documents to ensure smooth execution and recapping.
• Support the execution of experiential marketing programs both in-person and virtually.
• Prepare agendas for meetings, take detailed notes, and ensure communication with internal and external partners is effective.
• Assist in maintaining documents like status reports, inventory tracking, and meeting notes.
• Support with expense and budget management.

WHO WE'RE LOOKING FOR

• 2-3 years of experience within an agency or events field
• A go-getter with a “no job is too big or too small” mentality.
• Comfortable working both behind the scenes and directly with guests.
• Willing to adapt to a fast-paced work environment with a coachable attitude.
• Strong written and verbal communication skills with the ability to interact effectively with both internal and external teams.
• Excellent attention to detail, time management, and organizational skills.
• A self-starter with the ability to take initiative, solve problems, and handle new challenges.
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher).
• Willingness to travel domestically and work on weekends or holidays as needed.
• A valid driver's license is required.
• A sense of humor and the ability to engage in light-hearted moments – we like to have fun!
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options.
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.