Event Operations Coordinator - Quint : Job Details

About Quint Quint is the industry-leading provider of official ticket and hospitality packages to many of the world's most prominent sports and entertainment events. Based in Charlotte, North Carolina, with offices in six countries, Quint's global footprint and proprietary technology platform continue to be the foundation of their exponential growth. Quint's innovative programs enable partnership properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands. Quint has a portfolio of 15+ official property partnerships servicing over 90 events including Formula 1, NBA, Kentucky Derby, MotoGP, Chicago Bears, Green Bay Packers, NASCAR Chicago Experiences, Breeders Cup, Belmont Stakes and the NHL. About the Role As the Event Coordinator, your contribution to the organization will be to support the delivery of an exceptional guest experience at established financial margins for your team's portion of assigned events. You will assist with a variety of processes during the planning, on-site execution, and post event debrief. You will also work collaboratively to support overall initiatives to deliver exceptional guest experiences at all events globally. Your role will be on a team focused on one of two key functions:

• Hospitality (food and beverage, branding, production, talent appearances, etc.)

• Logistics (ticketing and fulfillment, transportation, hotels, travel, tours, etc.)

Key Requirements

• Self-initiative to learn team dynamics, department details, and event logistics, along with current systems and processes.

• Independence in asking questions and building relationships.

• Detail-oriented with strong time management skills, able to meet strict deadlines.

• Team player who thrives in a fast-paced, ever-changing environment.

Performance Metrics:

• Accuracy, timeliness, and consistency of work.

• Reliability in collaborating with and supporting the global team.

• Feedback from managers, peers, and guests.

• Financial delivery aligned to budget.

Reports to: Event Manager (Logistics) Core Responsibilities Event & Guest Experience Management

• Support planning and on-site execution of 12+ events annually (200-12,000 guests).

• Manage event elements like ticketing, guest orders, scheduling, and vendor coordination.

• Collaborate with internal teams for graphic assets and guest communication.

• Build and document event plans, ensuring a smooth guest experience.

On-Site Responsibilities

• Oversee vendors, equipment, and space setups.

• Lead back-of-house and guest-facing activations (staff training, logistics, check-ins).

• Troubleshoot issues, ensuring guest satisfaction and adapting plans as needed.

Financial Management

• Manage the budget for assigned projects and tasks.

• Maximize resource utilization through negotiation and collaboration.

• Track expenses accurately and ensure fiscal responsibility during travel.

Requirements Work Experience, Education and Skills

• 2+ years of event planning and management experience, including on-site execution.

• Experience with budgets of $25K or more.

• Bachelor's degree in Business, Hospitality, Marketing, Logistics, or equivalent.

• Proficient in Excel, CRM software, and project management tools.

• Bi/Multilingual preferred.

Interpersonal Skills and Traits

• Strong attention to detail and organizational skills.

• Ability to multitask in a fast-paced, deadline-driven environment.

• Positive attitude under pressure and open communication.

• Responsible and trustworthy decision-making.

Physical Requirements

• Prolonged sitting and computer work.

• Extensive standing and walking during events (12+ hours).

• Ability to lift 30 pounds.

• Full time in-person based in the Charlotte, NC office.

• Must be flexible with hours, weekends, and 50% travel (domestic and international).

• Must be eligible to work in the U.S.