Event Operations Coordinator - Association of Equipment Manufacturers (AEM) : Job Details

The Association of Equipment Manufacturers (AEM) is hiring an Event Operations Coordinator! We are looking to connect with service-oriented professionals who enjoy variety and challenge to join our Exhibitions and Event Operations team. This role involves supporting our three major industry trade shows.

Responsibilities:

• Manage all exhibitors show order forms for AV, electrical, internet, catering, furnishings, etc., and collect internal show orders from staff.
• Coordinate with internal trade show teams to build and distribute operational communication plans for each show.
• Create onsite and pre-event staff manuals that include staff and vendor contact information and a variety of important onsite details.
• Collaborate with the larger operations team to manage external vendors and ensure compliance with trade show rules, regulations and guidelines.
• Develop post-show billing documents and communication plans to ensure timely payments are made to vendors and partners and successful oversight of budget is achieved.
• Work with the Customer Success team to create exhibitor and attendee educational content for webinars, website and communications.
• Manage the exhibitor meeting room booking process, researching trends and new emerging industry tools.
• Assist with onsite concessions planning and execution for all trade shows
• Assist the Event Operations team with the space draw, floor planning and booth assignment process.

Requirements:

A successful candidate will hold an associate's degree or higher in Event Management, Project Management or Organizational Management and 1-3 years' relevant experience in event management or hospitality. The ideal candidate will also demonstrate:

• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to collaborate and work in a team environment.
• Customer service skills.
• Ability to travel up to 10%, including outside business hours for trade shows and networking events.
• Proficiency in Microsoft Office.

About AEM:

AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.

AEM offers a competitive salary and an outstanding benefits package including health, dental, vision, 401(k), 401(k) company match, life insurance, long-term disability, 18 PTO days during the first full calendar year, and 10 paid holidays. Our staff is enthusiastic and passionate about what they do, our office space is both modern and inviting, our dress code is casual, we hold several staff functions and are involved in community service.