Event Sales Assistant - Behind the Scenes Catering & Events : Job Details

Job: Sales AssistantLocation: Behind the Scenes Catering (on-site)Reports to: Sales ManagerFull Time Hourly: 40 hours per week with potential for overtimeCompensation: $24-$27 hourly depending on experienceWho We Are:Innovative, passionate, and attentive. Our dedicated team provides a custom-crafted, thoughtful catering and event planning process to ensure each of our clients has a seamless culinary experience.Since 1985, Behind the Scenes has provided impeccable catering services to a variety of clients in San Diego, the United States, and around the globe. With origins in backstage celebrity catering, Behind the Scenes produces elevated events for corporate groups, private clients, and the entertainment industry, through culinary passion and quality service.BTS Hospitality was founded on creating unforgettable moments through culinary ingenuity, exquisite presentation, and unparalleled customer service.By incorporating additional quality-driven brands into our hospitality family, BTS Hospitality offers a complete social experience.Who You Are:Hardworking, outgoing, detail oriented, and passionate about creating memorable moments. You are someone who understands the importance of a solid company culture and is looking for longevity in your organization. You are eager and willing to learn and grow, and you look forward to new experiences.You are someone who is energized by new and exciting challenges. Who loves the art of relationship building and prioritizes people.What You'll Do:Event/Client SupportCo-manage client events under Sales ManagersParticipate in on-site event management preparation and supervision at party/event site from time to timePackage client appreciation giftsOrder linens and rentals for events (upon request by Sales Managers)Design & print menu signs/cardsInput new leads into CaterXpert (upon request by Sales Managers)Schedule follow up tasks in CaterXpertManage the conference room and tasting room, to include:Email BTS team prior to tastingsSet Tasting Room with China, Flatware, Glassware and Cloth NapkinsStock & Restock Tasting Room Equipment CabinetDesign & print tasting menu signs/cardsKeeping calendar updated with schedule of tastings and meetingsReplenish basic items - napkins, sodas, watersPut up client tasting signsUnlock bathrooms and check they are ready for guestsEnsure guest parking is availableAdministrativeMaintain and manage all general administrative tasks (answering inbound calls, manage incoming parcels/mail, etc.)Print sales and marketing materials for BTS (upon request by Sales Managers)Print & Distribute WAM event files & packets (upon request by Sales Managers)Address & send BTS holiday cards (annually)CaterXpert Data Entry & Maintenance (Menus, pricing, etc.)Special ProjectsEmployee from time to time may be expected to work on Special Large-Scale projects (Miramar Air Show, Farmers Insurance Open, etc.) which may include:Administrative tasksClient service tasksOn-site event managementOther associated duties associated with the project.The Ideal Candidate Possess:Strong Interpersonal oral and written skillsStrong knowledge of job duties and functionsAbility to adapt to changing demandsAbility to prioritize workflow resulting in efficient and accurate resultsSelf-Starter, ability to take a project from inception to completionMust have knowledge and proven experience in hospitality industry.Knowledge of sales preferred but not required.Work Schedule & Compensation:This position may require the employee to work on weekends, holidays, and after standard business hours as needed to be of service to clients and guests. Employee should be prepared to be flexible in their time management and schedule to accommodate the dynamic event schedule that we follow for our clients. BTS does not schedule client events on the following holidays: Christmas Day and Thanksgiving Day.Compensation is commensurate with experience and includes paid time off, medical benefits, phone stipend and a delicious lunch prepared in house daily by our cast of culinary experts.@btscenes#btscenes