Event Services Coordinator - State of South Dakota : Job Details

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Job ID: 28614

Agency: Department of Agriculture and Natural Resources - State Fair Division

Location: Huron, SD

Salary: $21.66 -$25.78 Hourly, depending on qualifications

Pay Grade: G

Closing Date: Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Department of Agriculture and Natural Resources. For more information on the , please visit

This position is responsible for recruiting, scheduling, coordinating, and preparing for non-livestock events held on the SD State Fairgrounds. This position will maintain and supervise event schedules and coordinate event requirements with State Fair staff and local government entities. Additionally, the person selected for this position will help promote non-livestock events and attract new events to the State Fairgrounds.

Responsibilities may include:

* designing and developing bids/proposals to attract new events to the State Fairgrounds;

* attending events and supporting promotors in the supervision of the events;

* assisting in the development of promotional materials;

* assisting with development, negotiation, and enforcement of contract terms with promoters;

* maintaining an event database and calendar of events;

* contract administration and tracking;

* coordinating support services for events at the SD State Fair Park;

* coordinating maintenance of buildings and grounds during events and related maintenance procedures;

* ensuring proper fees, insurance, and deposits are collected;

* reports, records, and verifies costs associated with an event.

This position works primarily in a traditional office setting, but may work outdoors on the State Fairgrounds, sometimes in extreme heat or inclement weather, for extended periods of time primarily prior to and during the State Fair and special events. General hours are 8 a.m. - 5 p.m., with some weekends and evening hours. Prior to and during the annual State Fair, position requires working extended hours and being on call, while working continuous days without a day off.

Licenses and Certifications:

Must have valid driver's license.

The Ideal Candidate Will Have:

* skill in oral and written communication;

* knowledge and experience of special event planning a plus;

* time management skills required to maintain job efficiency and performance.

Knowledge of:

* knowledge and experience of special event planning a plus;

* fiscal management;

* record keeping;

* elements of contracts.

Skill to:

* possess excellent interpersonal, written and verbal communication skills;

* strong organizational skills and detail-orientated;

* possesses computer skills to maximize productivity (Microsoft Word, Excel, Outlook, PowerPoint, etc).

Ability to:

* thrive in a fast-paced environment and work well under pressure;

* maintain a high sense of personal accountability and integrity;

* work independently and with a team;

* demonstrate maturity and flexibility in working with diverse populations and personalities with competing priorities;

* prepare and maintain accurate financial records and reports;

* follow oral and written instructions;

* set up chairs, tables, and equipment, and perform light maintenance duties;

* work some nights and weekends during special events;

* walk or stand continuously during events;

* requires sufficient physical capacity to service indoor and outdoor events and activities, including lifting 35 pounds.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at This position is a member of Class A retirement under SDRS.

Must apply online:

You must apply online, emailed resumes or submissions will not be accepted.

South Dakota Bureau of Human Resources

Telephone: 605.###.#### Email: [email protected]

An Equal Opportunity Employer

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