Event Services Coordinator - West Cal Arena & Event Center : Job Details

The West Cal Arena & Events Center is accepting resumes and applications for the position ofEVENT SERVICES COORDINATOR. This position is responsible for coordinating all eventrelated details for the facilities from start to finish, ensuring a successful conclusion for eachevent. The ideal candidate will work closely with clients to determine their event needs, createproposals, prepare budgets, and arrange all logistics, including catering, audio-visual, setup,etc. Areas of responsibilities include but are not limited to:• Coordinate all aspects of event planning from initial consultation to final execution.• Communicate with clients to understand their event needs and providerecommendations for spaces, menus, audiovisual equipment, and other services.• Answer phone calls and assist with guest inquiries and requests• Resolve guest complaints and issues in a timely and professional manner• Create proposals, contracts, and invoices for clients, and negotiate terms as needed.• Develop and maintain relationships with vendors, such as caterers, florists, and rentalcompanies, to ensure quality and cost-effective services.• Manage budgets and timelines for events to ensure profitability and effectiveness.• Ensure compliance with legal and safety regulations, such as occupancy limits, eventinsurance, food handling, and fire codes.• Conduct post-event evaluations with clients to gain feedback and identify areas forimprovement.• Conducts staff briefings, pre- and post-event meetings.• Generate and maintain all event pro forma reports for analysis

Qualifications required for this position to include:• Associate or bachelor's degree in hospitality or a related field or prior experience inhospitality services and/or sales• Must be available some nights and weekends• Excellent organizational and communication skills• Knowledge of Computers and related software applications• QuickBooks accounting software a major plus• Possess a Valid Driver's License• Strong initiative and the ability to work independently with limited direction

Included Benefits:

• Health/dental/vision insurance for employee• Paid vacation after 6 months of service• 11 paid holidays• Sick pay• 2 paid personal days/year• Retirement plan• Pay commensurate with experience and qualifications