Event Specialist - Prestonwood Baptist Church : Job Details

Coordinates activities of Prestonwood Baptist Church ( PBC ) in the preparation, execution and completion of large group meetings and special events.

Responsibilities:

* Ensure event budgets and contracts for special events have been fully approved for internal requests

* Receive and review external requests with the Church Programming Director to determine if requests warrant facility use processing

* Understand PBC facilities and space attributes to efficiently plan for logical facility usage

* Understand fully the PBC church programming software and the processes necessary to support church programming

* Work closely with PBC departments to ensure continuity in the planning and execution of special events

* Enter special events and details into the PBC programming software for both campuses

* Evaluate/submit floorplans and layouts to ensure the event request aligns with the event needs in correlation with the physical space

* Evaluate, select and coordinate service providers according to special event requirements

* Serve as PBC Event Host/Contact with internal and external events

* Confer with staff at event site to coordinate event updates

* Inspect event facilities to ensure conformity to requirements

* Monitor special event activities to ensure compliance with PBC policies, satisfaction of participants, and resolution of complications

* Review special event invoicing for accuracy and submit for approval to the Church Programming Director

* Assist the Church Programming Director in preparation of weekly scheduling reports

* Other duties as assigned

Qualifications

Requirements:

* Growing relationship with Jesus Christ as Lord and Savior as an active member of PBC

* College degree preferred

* Experience working with project and facility space management software preferred

* Prior experience in event planning, coordination and execution preferred

* Strong knowledge of principles and processes involved in event planning, coordination, and execution

* Strong planning, organizational, process implementation skills and attention to detail

* Excellent written and oral communication skills

* Intermediate skills using Microsoft Office software

* Ability to work a varied schedule which will include evenings and weekends

* Ability to perform physical activities that require moving one's whole body, such as climbing, walking, stooping, pushing, pulling, balancing and lifting up to 30 lbs. without assistance and the ability to work at a desk for extended periods of time