EVENT SPECIALIST- MID FLORIDA EVENT CENTER - City of Port St. Lucie, FL : Job Details

Salary: See Position DescriptionLocation : FL 34952, FLJob Type: FULL-TIMEJob Number: 202402711Department: MID FLORIDA EVENT CENTEROpening Date: 09/23/2024Closing Date: 9/30/2024 5:00 PM EasternPOSITION SUMMARYThe City of Port St. Lucie is an equal opportunity employer.This position requires the applicant to successfully pass a drug screening. The starting salary range forthis position is $19.83 - $22.81 depending on qualificationsThe Event Specialist is responsible for MIDFLORIDA Event Center event planning, as assigned by Special Events Administrator. Coordinates and gathers event details and services and communicates information to all internal divisions and outside agencies; prepares related documents and updates event management software in a timely manner. Facilitates the development of public trust and confidence in the City.This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. ESSENTIAL DUTIES The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Evaluates all facets that make up an event, anticipating issues before they occur and resolve in a timely manner.
• Compiles data and prepares various documents thoroughly and with accuracy.
• Updates event information by entering data into a computerized management system.
• Coordinates meetings with clients and other entities, such as catering, decorators, music, etc.
• Places and confirms orders for required materials and event components.
• Assures proper invoicing of all ancillary rental equipment, audio visual equipment, and additional required personnel.
• Secures appropriate insurance for events, per City procedures.
• Serves as liaison between clients and caterers to coordinate event details related to food service and event set-up.
• Works during specific events to coordinate event details, public interaction, and guest/client needs, ensuring customer satisfaction.
• Secures various event and noise permits for events.
• Prepares floor plan designs. Conducts evaluation of event with clients after the conclusion of each venue.
• Evaluates the condition of a rented space, post rental, and documents deficiencies; makes recommendation for disposition of damage deposit.
• Troubleshoots during event preparation and during event to ensure that all event setups are correct including policies, procedures, and billing.
• Coordinates sound and light production requirements for assigned events.
• Works weekends, evenings, and holidays as dictated by event load.
• Attends various weekly scheduled event operations and catering meetings.
• Coordinates Art Gallery event displays and 9/11 Remembrance Ceremony.
• Other duties as may be assigned.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCEGraduation from an accredited high school or possession of an acceptable equivalency diploma required. Graduation from an accredited college or university with a Bachelor's Degree in business management, tourism, or hospitality preferred. Minimum of two (2) years of experience in event planning in a public event venue or other hospitality related industry preferred. A comparable amount of training, education, or experience may be substituted for the minimum qualifications. Possession of valid Florida driver's license and maintenance of a clean driving record required. KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of standard event planning and procedures.
• Knowledge of various types of facilities, materials, and equipment needed to carry out event planning.
• Skill in public relations.
• Ability to work on multiple events in a fast-paced environment.
• Ability to work as an effective member of a customer service team.
• Ability to establish and maintain effective working relationships with employees, clients, and the public.
• Ability to utilize computers for data input, floor diagrams, word processing, and email.
• Ability to prepare event reports when required.
• Ability to meet, interact, and communicate effectively in writing and orally.
• Ability to focus on the positive in every situation.
• Ability to stay centered when challenged.
• Ability to communicate effectively in writing and orally.
• Ability to model respect for individuals, teams, and the organization.
• Ability to work under pressure and meet deadlines.
• Ability to follow through with assigned tasks.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to outside weather conditions that may be adverse and extreme (heat, humidity, cold, rain, etc.). The employee is occasionally exposed to noise, dust, fumes, airborne particles, and uneven surfaces.The noise level in the work environment is usually moderate to loud. The office environment is fast paced.12 paid holidays per year Vacation Leave:1-3 years- 10 days4-9 years- 15 days10-19 years- 20 days20+ years- 25 daysPT employees accrue depending on hours workedPersonal Days:2 days for non-exempt employees per year3 days for exempt employees per year Sick Time:FT employees accrue 8 hours per monthPT employees accrue 4 hours per month Retirement Plan:The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.457 Deferred Compensation Plan and Roth IRA$50,000 Basic Term Life Insurance$50,000 Accidental Death & Dismemberment InsuranceShort-Term and Long-Term DisabilityHealth, Vision and Dental Insurance Optional Benefits:Tuition ReimbursementFlexible Spending AccountWellness ProgramHealth Reimbursement AccountEmployee Assistance PlanSupplemental LifeLegal insuranceThe of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.01 Do you have a valid Florida driver's license?

• Yes
• No

02 Do you have a clean driving history?

• Yes
• No

03 Do you have a high school diploma or equivalent GED? A high school diploma or GED must be presented at time of employment.

• Yes
• No

04 Do you have a Bachelor's Degree in Business Management, Tourism, or Hospitality?

• Yes
• No

05 Do you have a minimum of two (2) years of experience in event planning in a public event venue or other hospitality related industry?

• Yes
• No

06 Please describe your experience relative to this position. Required Question