Events Coordinator - Schroeder-Manatee Ranch : Job Details

POSITION SUMMARY:Lakewood Ranch is the fastest-selling multi-generational community in the United States because it offers a rich and textured life simply not available elsewhere. A large component of our lifestyle offerings and signature events take place in our two popular town centers, Waterside Place and Main Street. The innovative programming that takes place in our town centers draws visitors from throughout the region and differentiates Lakewood Ranch in the marketplace. Our award-winning Lifestyle program will continue to be a significant pillar of our marketing strategy to sustain interest in our community and generate home sales in the future.This position assists with the planning and onsite management of events at Waterside Place and Main Street town centers, including but not limited to the signature events, to ensure the best possible experience for our community. This position crosses many departments and entities in the facilitation and execution of events, and the administration of calendars, websites, and inventories. Strong interpersonal and organizational skills required to excel in this fast-paced environmentWORK SCHEDULE:Monday to Friday 8:30 AM to 5:00 PM, 40-hour work week aligned with event schedule, including evenings and weekends. Signature Events include but are not limited to:Farmers' Market: Every Sunday 9 am - 2:30 pmRanch Nites: Wednesdays (Oct - May) 5 pm - 9:30 pmMusic on Main: The first Friday of each month, 5 pm - 10 pmSights + Sounds at Waterside Place: 1x per monthMovie in the Park: Second Friday of each month, 6pm-10pmMindful Tri: January AnnuallyFourth of July: July AnnuallyBooFest: October AnnuallyTribute to Heroes Parade: November AnnuallyNew Years' Eve: December AnnuallyESSENTIAL FUNCTIONS:Serve as support to Events Manager, including onsite event plan execution.Assist in planning events from start to finish according to requirements, target audience and objectives to showcase the town centers, Lakewood Ranch Main Street and Waterside Place.Support implementation of tenant events and town center marketing campaigns, activities and promotions.Attend onsite events as scheduled.When on-site at events, ensure proper setup, sound execution, and quality community relationsAssist in coordination and planning of event operations and logistics, including vendor communication, parking, scheduling, music, rentals, etc.Assist with tracking events budget, processing invoices, and adherence to budgetsProactively provide feedback and continue to provide innovative ideas to enhance the success of our eventsWhen on-site, act as a liaison to event staff and contractors (event coordinators, caterers, vendors, etc.)Manage additional promotional activities that may take place at the eventEnsure event is implemented to the highest of standards and resolve problems that may ariseAssist in analyzing the event's success and prepare reports for managementWork closely with Events Manager and Property Management of town centers to proactively manage issuesLifestyle Event Administration, Promotions, and MarketingManage lifestyle community calendars across multiple websites including www.lakewoodranch.com, www.myLWR.com, www.watersideplace.com, and www.lwrmainstreet.com.Respond to general event inquiries via email and phone calls.Responsible for coordination with Social Media Manager to promote events on social media.Assist in the development of marketing strategies for all events and activities to ensure attendance goals are achieved.Create and promote event registrations, leveraging Lakewood Ranch's marketing channelsCoordinate event specific marketing collateral, such as signs, rack cards, flyers, ordering and installation/distribution.Coordinate promotional items ordering for programming and eventsOrder, track, and inventory event suppliesAssist with event permitting application process, when necessaryOther duties as assignedSKILLS & ABILITIES:Must be able to express thoughts in written and oral formatsQuick thinker who can adapt easilySolution oriented with an ability to problem solveHigh level on organization and attention to detailAbility to multi-task on a variety of levelsMust be a team playerProfessional presentation and friendly acumenMust have above-average computer skills, and ability to learn new software quickly and thoroughlyKnowledge of all Microsoft Programs (Outlook, Word, Excel, and PowerPoint)Proficient in Facebook and InstagramWORK ENVIRONMENT:Professional office environment.LWR Communities offers competitive salary commensurate with skills and experience.We offer excellent benefit plans for our full-time employees which includes Health, Dental, Vision, Life and Disability Insurance, PTO, 401K, etc.LWR Communities is a Drug Free Workplace. If offered a job, candidates will need to successfully pass a pre-employment drug test. Please note that the company Drug Free Workplace policy includes reasonable suspicion, post-accident, and random testing.LWR Communities is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, sexual orientation, protected veteran status, disability, age, or other legally protected status.