Events Coordinator - North Carolina State University : Job Details

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

University Theatre is a producing theatre and operates multiple facilities: Stewart Theatre, in the Talley Student Center, and the Titmus Theatre and Kennedy McIlwee Studio Theatre in Thompson Hall, along with the associated shops and classroom spaces for producing theatre.

Our mission is to present a wide variety of theatre experiences and provide spaces for campus organizations to present events. The theatre spaces are used for on and off campus organizations that present a wide variety of programs to students, staff and the general public.

Primary Purpose of Position:

* Coordinates and maintains all scheduling and calendaring of presenting events in all theatre spaces, including:

* reviewing contracts, proposals, and theatre use requests,

* counseling theatre clients including students, administrators, and other theatre staff and rental clients regarding upcoming productions and expectations.

* Manages the information trail from booking requests to close out of the event - including inputting billing information.

* Collaborates with various campus partners in order to support successful execution of events, these partners may include; fire and safety, University Student Centers, facilities, housekeeping transportation, as well as external vendors.

Is Time Limited Yes If Yes, Appointment Length 6 - 11 months

Department Information

Job City & State Raleigh, NC Department University Theatre

System Information

Classification Title Temporary-Technical/Paraprofessional Working Title Events Coordinator

Position Information

Requirements and Preferences

Work Schedule 20-40 hours/week, may be flexible within M-F 9am-6pm Other Work/Responsibilities Minimum Experience/Education

* Bachelor's degree; or equivalent combination of training and experience.

Department Required Skills

* Experience in theatre facility and use operations.

* Experience in event management and/or event venue operation and or support.

* Experience in accounting and bookkeeping.

Preferred Years Experience, Skills, Training, Education

* Knowledge of Event Management software, particularly Mazevo.

Required License or Certification

N/A

Valid NC Driver's License required? No Commercial Driver's License Required? No

Recruitment