Events Coordinator - Venue and Rental Services - State of Louisiana : Job Details

Baton Rouge Community College (BRCC) seeks to fill the position of Events Coordinator - Venue and Rental Services. The Events Coordinator - Venue and Rental Services is located in the Venue and Rental Services Division. This is a full-time position. This position will be opened until it's filled. (2 openings)

REPORTS TO:

Director of Venue and Events Services

COMPENSATION:

Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit

APPLICATION INSTRUCTIONS:

Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered. You can also send resumes to [email protected].

*Incomplete applications will not be considered*

CONTACT INFORMATION:

Office of Human Resources

Baton Rouge Community College

201 Community College Drive

Baton Rouge, LA 70806

[email protected]

A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) ###-####.

BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Voluntary Self-Identification of Disability

As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator's website at

Minimum Qualifications:

* Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field.

Required Experience:

* Minimum 2-3 years of experience in event planning and coordination.

Required Knowledge, Skills, & Abilities:

* Strong organizational skills and project management experience, with attention to detail and the ability to manage multiple events simultaneously.

* Excellent communication and interpersonal skills, with a focus on client service and relationship building.

* Proficiency in project management software and Microsoft Office Suite.

Preferred Qualifications:

* Familiarity with event coordination in higher education, nonprofit, or corporate settings.

* Flexibility to work evenings and weekends as needed for event coverage.

The Event Coordinator at Baton Rouge Community College (BRCC) is responsible for planning, coordinating, and executing a wide range of events that support BRCC's mission and enhance its presence within the community. This role provides comprehensive support for both internal BRCC events and external client bookings, ensuring all aspects-from concept development to on-site logistics-are handled professionally and align with BRCC's standards. Reporting to the Director of Venue and Events Services, the Event Coordinator ensures events are impactful, brand-aligned, and seamlessly executed.

Event Planning and Brand Alignment

* Plan and manage all event aspects, including concept development, invitation design, and guest list creation, working closely with Marketing to ensure materials and messaging align with BRCC's brand and event objectives.

* Coordinate with internal stakeholders and external clients to define event goals, audiences, and logistical requirements, tailoring each event to meet strategic objectives and enhance BRCC's visibility.

Comprehensive Event Logistics

* Oversee logistics for both internal and external events, coordinating elements such as venue setup, catering, decor, AV needs, and security.

* Prepare and manage event schedules, including run-of-show timelines, ensuring smooth coordination and execution across all event phases.

* Act as the primary contact for Facilities, IT, Public Safety, and other support teams to confirm event readiness and maintain high service standards.

Client and Stakeholder Communication

* Serve as the main liaison for internal and external clients, managing communications from initial inquiry through post-event follow-up to ensure clarity, alignment, and client satisfaction.

* Conduct pre-event planning meetings and walkthroughs with clients and support teams to finalize event details and address last-minute adjustments as needed.

Budget and Vendor Management

* Develop and oversee event budgets, tracking expenses to ensure cost-effective planning and adherence to financial guidelines.

* Manage vendor relationships, negotiating contracts for services such as catering, decor, and AV to ensure high-quality service and value.

On-Site Event Management and Execution

* Provide on-the-ground support during events, directing staff and addressing any real-time needs or adjustments to deliver a seamless event experience.

* Ensure all event elements, from decor to AV, meet BRCC's quality standards and enhance the attendee experience.

Post-Event Evaluation and Reporting

* Conduct post-event evaluations, prepare reports on event outcomes, including attendance, client satisfaction, and budget analysis, providing insights to enhance BRCC's event strategy.