Events & Engagements Specialist - Sanofi : Job Details

Events & Engagements Specialist

* Location: Bogot, Colombia

About the job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As Events & Engagements Specialist within our Global Meetings & Events Team, you'll be in charge of implementing event plans within their areas of responsibility, as well as operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during the events under the scope of the Global Meetings & Events team (GM&E).

Main responsibilities:

* Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.

* Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection.

* Adhere to company policies, particularly those related to transparency and compliance.

* In charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings.

* Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third party agency.

* Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management.

* Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.

* Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as SpotMe and CVent, as well as other meeting technology solutions

* Dependent on event type, either oversee or manage activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures.

* Contribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processes

About you

* Experience: Previous meeting planning and project management experience

* Soft skills: Strong relationship builder, customer-service oriented, organized, flexible and high attention to detail

* Technical skills: Proficient in MS Office and event and congress knowledge regarding meeting planning and reporting results

* Education: Bachelor's degree is required

* Languages: Advanced English level

Why choose us?

* Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.

* You'll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best-in-class and driving conversions.

* You'll be part of a truly diverse cross-cultural team and can have real business impact.

* Flexible working policies, including up to 50% remote work.

* Private medical care, life and health insurance, and gender-neutral paid parental leave

* Colombia is one of Sanofi's key locations for new talents, having a big footprint with the Bogota HUB and its best-in-class operation.

* Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants.

Pursue Progress. Discover Extraordinary.

Progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let's pursue progress. And let's discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

#LI-LAT #LI-Hybrid

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!