Events Specialist - Penn State University Talent Acquisition : Job Details

Reference #: REQ_000####### APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click Apply and complete the application process for external applicants.JOB DESCRIPTION AND POSITION REQUIREMENTS: The Events Specialist plans and organizes large-scale events; collaborates with internal stakeholders to understand objectives and develop event budgets; researches and recommends venues; coordinates logistics including transportation, accommodations, meals, and technology; builds and maintains relationships with vendors; directs personnel to ensure operations run smoothly on the day of the event.Other duties include:Advise customers on developing event plans, including objectives, venue selection, decor, sequence of events, layout of spaces, equipment rentals, and catering requirementsMeet with customers and/or service providers regarding products and services; negotiate contracts and make recommendations within the client's budget; resolve issuesMaximize revenue by implementing cost containment measures, promoting internal services, and upselling products and servicesGenerate event work orders and communicate with internal stakeholdersMust be able to lift 30 lbs.Coordinate the logistics and delivery of products and services; may manage inventoryEnsure availability of signage, displays, printing, technology, and any special requirementsMonitor schedules, organizational service levels, and standardsMaintain documentation through applicable software programs to track performance and to assist in business development effortsMonitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolutionServe as the point of contact for real-time adjustments or changesConduct post-event evaluations; determine improvement areasDevelop ongoing client relationships to foster future business/revenue opportunitiesMay coordinate services such as accommodations, transportation, tours, and event securityProvide backup administrative support to the Operations Department in the areas of purchasing and financial assistance.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.Education and Experience Requirements Requires a Associate's Degree plus two years of relevant experience or an equivalent combination of education and experience.Background Check Requirement Standard background checkApplication Instructions To apply, please include a cover letter and resume with your application.Additional Information The position is based at the University Park Campus; however, flexible work arrangements questions should be directed to the hiring manager during the interview process.Benefits Information Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued on a monthly basis),sick time (12 days a year; accrued on a monthly basis) and paid holidays (13 per calendar year). Please visit efits for more detailed information.The salary range for this position, including all possible grades is: $46,400.00 - $67,300.00Salary Structure - additional information on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWFederal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PAPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-###-####.