Events Specialist - Licking Memorial Health Systems : Job Details

Events Specialist

Foundation/Development

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness.

When you join the LMHS team, you become a vital part of your local community Hospital. Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors. You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community. Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion. Join us in our mission - dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community.

Position Summary:

Performs event planning and administrative duties for the Development Department.

Responsibilities:

* Plans and prepares for events, to include coordinating details with facilities and vendors, requesting menus, ordering flowers, creating room setups, generating publicity and printed materials, maintaining attendance lists, staging and de-staging supplies.

* Some evenings, mornings, weekends, occasional 12-hour days

* Prepares correspondence, reports, memorandums, agendas, minutes, forms, tables, etc. for various meetings in coordination with event planning.

* Researches gifts, giveaways, favors and/or prizes for events.

* Creates, maintains, and manages databases, to include preparation of mailing lists for events and mail program audits for several groups.

* Updates and maintains checklists and processes for all events.

* Maintains, organizes, and tracks inventory of supplies and giveaway items in storage area.

* Completes all aspects of medals, trophies, and award artwork and ordering as needed for events.

* Serves as liaison to various outside organizations to host meetings, with responsibilities for scheduling, room reservations, and room setup requests.

* Collects and reports data.

* Prepares event budgets and tracks expenses accordingly.

* Answers telephone and follows through with assisting callers.

* Completes all WebEd requirements as assigned.

* Ensures that personal performance reflects the Mission, Vision and Standards of Behavior and Departmental Goals.

* Provides coverage for other staff as needed.

* Other duties as assigned.

Requirements:

* Minimum requirement, two years of experience and high school diploma/GED

* Bachelor's degree preferred

* Strong communication skills, verbal and written

* Advanced computer skills

* Prioritize and organize work effectively

* Exercise discretion, judgment and initiative

* Ability to work independently

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations. Licking Memorial Health Systems does not discriminate against applicants because of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors