Executive Admin - Direct Recruiters : Job Details
Executive Admin
Direct RecruitersJob Location : Washington,DC, USA
Posted on :
2025-01-01T16:14:35Z
Job Description :
Client Summary:
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- Virtual interpreting platform
- Global community of interpreters
- 140+ countries
- Available 24/7
- 300+ languages.
- Accessible to clients
- Smartphone
- Tablet
- Computer
- Integration options for platforms like Zoom.Position Responsibilities: Daily calendar maintenance & scheduling
- Keep the calendar up to date
- Schedule and confirm all meetings, ensuring necessary logistics are finalized and all attendees are confirmed
- Ensure that the CEO is properly prepared for all meetings in advance with background research or necessary information: Include time/location, call info, participants, and other background information or Bios
- Track contacts, follow up tasks and information requests
- Alert CEO of upcoming staff OOO time, birthdays and anniversariesEvents calendar & logistics
- Maintain list of conferences that CEO may attend
- Register for conferences and confirm all related travel
- Coordinate with Marketing, Sales and other Departments on event attendance and any associated public relations requirement that accompany such an event
- Organize company-wide offsites and other events
- Organize Executive leadership offsite events, including booking flights, hotels and mealsCommunication
- Craft communication to internal and external audience on behalf of the CEO
- Field inbound communication to reduce CEO's inbox
- Alert CEO on relevant internal news shared in ILR Slack Channel
- Alert CEO on relevant world and industry news that impacts the businessBook travel, transportation and accommodations
- Search for optimal flight/hotel itineraries
- Monitor travel delays or changes
- Anticipate ground transportation, meal and amenity needs
- Book meetings to attend during travel
- Maintain list of people to meet in frequented citiesBoard meetings
- Coordinate all logistics, including logistics, meeting rooms, video conferencing and AV needs, meal reservations and catering
- Communicate with Board members on dates and details
- Support the development and distribution of meeting materialsExpense reporting
- Reconcile credit cards
- Create and code expense reports and organize supporting documentationPersonal/lifestyle assistant responsibilities are a significant part of the overall EA, creating structure and balance in the CEO's personal life which enables her to be more productive in her professional life.Personal/lifestyle Tasks Include
- Organizing family life tasks and events
- Recruiting and interfacing with household staff and vendors
- Managing household projects
- Arranging personal travel
- Running errands and personal shoppingExperience & Skills: Required Experience and Qualifications:
- Bachelor's degree required.
- 4+ years direct C-level support or similar.
- Tech savvy. Knowledge of G-Suite essential. Ability to work in Google Slides and Powerpoint to create presentations and to build basic spreadsheets in Excel or Google Sheets.
- Reliable and punctual
- All- hand- on-deck disposition: No task is too big or too small,
- Organized, high attention to detail and results-oriented
- Proven ability to handle multiple tasks under tight deadlines
- Good writing and communication skills
- A collaborative and team-oriented personality, with an ability to build strong working relationships
- Self-motivation that doesn't wait for prescriptive direction and anticipates the follow on request
- A strong ability to work in a face-paced, dynamic environment
- Skilled at both planning and hands-on execution
- Strong analytical and problem-solving aptitude
- Intuitive use of discretion and complete trustworthinessPreferred Experience and Qualifications:
- MBA or Masters preferred
- Experience in the business or Tech/IT space is preferable. #J-18808-Ljbffr
- Integration options for platforms like Zoom.Position Responsibilities: Daily calendar maintenance & scheduling
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