EXECUTIVE ADMINISTRATIVE ASSISTANT-CONTRACT - Experis : Job Details

Contract Executive Administrative Assistant Pay $30-35hr Duration 3 months + Location NYNY 10003 ****Onsite 5 days We are looking for an ambitious, organized, detail-oriented administrative assistant to provide support to senior executives, essentially doing whatever it takes to keep their offices running smoothly: schedule appointments; maintain calendars and keep the execs informed of their schedules; file expense reports on a timely basis and in keeping with Hearst's policies and procedures; meet and greet visitors, make and update travel arrangements; coordinate special events; send out invites; mail out issues; and other duties as assigned (research for specific projects; miscellaneous errands). What you'll do: •Manage calendars, meetings, travel arrangements, and expenses. •Coordinate staff events and meetings. •Prepare corporate presentations. •Provide pre-meeting research as needed for interviews/outside events. •Execute general admin responsibilities (track down issues, handle gifts/cards for special moments, make reservations, etc.). •Partner with the contracts department to ensure that freelancers are paid for assigned stories. •Act as liaison to industry contacts.•Help manage large-scale editorial projects. Who you are: •You have very strong organizational, issue-resolution, and decision-making skills. •You are a multitasker who thrives in a fast-paced environment. •You have sound judgment and discretion (need to handle confidential material). •You have prior experience with administrative duties at a related role. •You have knowledge and experience using PowerPoint and Excel. •You have exceptional time-management skills and you're able to regularly meet deadlines. •You have excellent communication skills and are comfortable corresponding with all levels across the organization. •Experience with event-planning is a plus.