Executive Administrative Assistant - Glendale School District - Oregon Public Schools : Job Details

Job Title: Executive Administrative Assistant - Glendale School District

Category: Confidential

Executive Administrative Assistant - Glendale School District

Glendale School District is accepting applications for an Executive Administrative Assistant to begin immediately.

PURPOSE:

To serve as a confidential secretary to the superintendent and school board and provide secretarial and administrative support to assure efficient office operations that will ensure effective and timely service to the superintendent, school board of directors, and to the district. In addition, perform accounts payable duties for the district to produce accurate and timely processing of purchasing activity and responsible for the Food Services Program.

EMPLOYMENT REWARDS:

Competitive salary: $44,500 to $46,489 per year depending on relevant verifiable experience(This is for a full year of 260 days; salary will be prorated based on the remaining days left in the school year.)

District picks up 6% PERS

Excellent benefit package

TO APPLY: Begin the application process by clicking the Apply button in the upper right of this announcement. (If you are not viewing this via Applicant Tracking (Applitrack), click HERE.

DUTIES: This not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached.

Serve as the primary contact person and liaison between the superintendent and district/building personnel, parents, students, and the general public.

Serve as secretary to superintendent, screen incoming calls, mail, and visitors, received by the superintendent and provide information regarding district policies/procedures or refer to appropriate staff member.

Make arrangements for and handle the scheduling of meetings involving the superintendent, keep the superintendent's calendar and the school board's calendar.

Compose correspondence, memos, documents, reports, agendas, and minutes not requiring personal responses by the superintendent.

Provides up to date information to superintendent on school board policy revisions. Prepares policies for school board review and adoption and maintains current adopted policies and administrative regulations on the district website.

Process and maintain applications for non-resident students and out of attendance area requests.

Serve as secretary to school board, committees and councils as assigned; prepare agendas and supporting materials, advise news media, prepare minutes and exhibits for district archives, prepare and distribute final minutes and reports and conduct follow-up assignments as necessary.

Ensure by reporting documentation that the Food Service Department complies with all USDA, state and local regulations and laws.

Process purchase orders and requisitions assuring proper approvals, code and record the purchase of supplies as required.

Assist in budget preparations, monitor departmental budget, prepare statistical reports and schedules, and notify appropriate personnel of any budget-related problems.

Maintain information from various organizations, (i.e., the State Department of Education, Oregon School Board Association, Confederation of School Administrators, the legislature,) and data on district operations.

Maintain current knowledge and brief superintendent of legislation, policies, Oregon Revised Statutes and Oregon Administrative Rules as required.

Update and maintain district, superintendent and school board portions of district website.

Perform such other tasks as may deem to be appropriate to the board or administration.

QUALIFICATIONS

High school diploma or equivalent

Two (2) years of vocational training or college preferred and three (3) years of progressively responsible secretarial experience preferably in a school setting.

Demonstrate proficiency with computerized accounting programs, word processing, spreadsheets and database applications.

Possess a working knowledge of bookkeeping practices and procedures.

Background Check Conducted

EQUAL OPPORTUNITY EMPLOYER/DRUG FREE WORKPLACE

Glendale SD policy provides veterans and disable veterans with preference as required by law.