Executive Administrative Assistant - Candescent : Job Details

Candescent is the largest non-core digital banking provider. We bring together the transformative technologies that power and connect account opening, digital banking and branch solutions for banks and credit unions of all sizes on any core. Our Candescent solutions power the top three U.S. mobile banking apps and are trusted by banks and credit unions of all sizes.We offer an extensive portfolio of industry-leading products and services with an extensible ecosystem of out-of-the-box and integrated partner solutions. In addition, our API-first architecture and developer tools enable financial institutions to optimize and expand upon their existing capabilities by seamlessly integrating custom-built or third-party solutions. And our connected in-person, remote and digital experiences reinvent customer service across all channels.Self-service configuration and marketing tools give financial institutions greater control of their branding, targeted messaging and overall user experience. And data-driven analytics and reporting tools provide valuable insights to help drive continued growth and profitability. From conversions and implementations to custom development and customer care, our clients get expert, end-to-end support at every step.The Senior Executive Administrative Assistant must have experience supporting executives. This role is expected to support the CEO of the Digital Banking business in all executive administrative tasks in a fast-paced environment. Responsibilities include but not limited to meeting set up and complete calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination of new employee onboarding, updating of organization charts and other corporate lists, handling purchasing requirements per policy as needed and facilitating any facility needs and/or requirements. This role demands exceptional muti-tasking abilities and a firm grasp on MS office suite. This role will be on-site/office based.Key Areas of Responsibility:

• Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings.
• Support investor relations team from a scheduling with investors and analysts, assisting with conferences (internal or external) as appropriate.
• Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate.
• Follows-up on action items with direct reports on behalf of reporting manager as required.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports.
• Assist in the arrangement of programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• May provide support and direction to other clerical and administrative support staff.
• Maintain up-to-date organization charts.
• Build basic PowerPoint decks, when necessary.
• Assist Organization Vice Presidents/Department Directors as necessary with work assignments.
• Responsible for purchasing card account.

Basic Requirements & Experience:

• 8+ years' experience in an administrative support or similar role required
• Expert knowledge of MS Outlook, Word and Excel
• Proficiency in PowerPoint, with experience creating and formatting professional presentations and basic slide decks
• Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities
• Ability to communicate both orally and in writing in a clear, professional, and pleasant manner
• Ability to handle frequent interruptions and changes in priorities
• Excellent customer service skills
• Associates degree or equivalent in certificates/experience
• Strong planning and organizing skills
• Ability to perform multiple tasks and make decisions independently
• Must be self-motivated and possess the ability to take the initiative to take on and complete assignments/projects that need to be done without being instructed to do so
• Ability to work without supervision
• Ability to work well with others/pleasant disposition
• Ability to work effectively across organizational and functional lines
• Must be able to use discretion when dealing with confidential information

Salary Range:$70,400.00 - $105,600.00Offers of employment are conditional upon passage of screening criteria applicable to the job.Full time employee benefits include:

• Medical Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Short/Long Term Disability
• Paid Vacation
• 401k

EEO StatementIntegrated into our shared values is Candescent's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. Candescent is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance, and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at Candescent has an ongoing responsibility to respect and support a globally diverse environment.Statement to Third Party AgenciesTo ALL recruitment agencies: Candescent only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, Candescent employees, or any Candescent facility. Candescent is not responsible for any fees or charges associated with unsolicited resumes.