Executive Administrative Assistant - American Express : Job Details

**Description**

**You Lead the Way. Weve Got Your Back.**

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, youll learn and grow as we help you create a career journey thats unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, youll be recognized for your contributions, leadership, and impactevery colleague has the opportunity to share in the companys success. Together, well win as a team, striving to uphold our company values and powerful backing promise to provide the worlds best customer experience every day. And well do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology of #TeamAmex.

**How will you make an impact in this role?**

This position is responsible for administrative support for the Vice President of the U.S. Mission Control organization. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners. The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. Day to day responsibilities include, but are not limited to:

+ Scheduling meetings with senior executives and strategic partners both internally and externally

+ Preparing, reviewing, and processing expense reports, in line with company T&E policy

+ Assisting with timekeeping and payroll duties and organization charts

+ Supporting the scheduling and coordination of hiring/recruiting and team events

+ Scheduling domestic and international travel as appropriate

+ Supporting team administration including on boarding for new hires, updating distribution lists, setting up group-wide team meetings, managing ticketing requests, coordinating team real estate

+ Support coordination of special projects

+ Track and consolidate weekly updates from leadership team

**Minimum Qualifications**

* Associate Degree or equivalent experience in business administration or related field. 2 years of varied experience providing administrative support.

+ Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.

+ Excellent communication skills, both written and oral

+ Strong relationship-building and collaborating skills across multiple leadership levels.

+ Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.

+ Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)

+ Tactful and discrete with a mature and professional attitude to work.

+ Team player who is dependable, enthusiastic, and has a positive attitude.

+ Ability to remain calm under pressure, and effectively manage change upon short notice.

+ Ability to respond to requests quickly and execute tasks accurately.

+ Ability to think end to end around assigned projects and responsibilities.

+ Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.

**Preferred Qualifications**

+ Experience working in an IT Operations or Technology Support team.

+ Experience working in a global organization.

**Qualifications**

Salary Range: $24.05 to $48.10 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, well consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

+ Competitive base salaries

+ Bonus incentives

+ 6% Company Match on retirement savings plan

+ Free financial coaching and financial well-being support

+ Comprehensive medical, dental, vision, life insurance, and disability benefits

+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

+ Free and confidential counseling support through our Healthy Minds program

+ Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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**Job:** Technology

**Primary Location:** US-Arizona-Phoenix

**Schedule** Full-time

**Req ID:** 24020211