Executive Administrative Assistant - Peyton Resource Group : Job Details

The Executive Assistant provides comprehensive, executive-level support, acting as a trusted partner in strategic planning and prioritization. This role maximizes the executive's efficiency by representing them in communications when appropriate, and managing requests autonomously in close collaboration with the executive.

This is a 100% on-site role.

Key Responsibilities:

• Manage and maintain complex calendars, arrange key meetings and calls, coordinate travel logistics, and process expense reports.
• Ensure timely execution of tasks by tracking accountabilities and deadlines that align with both internal and external executive commitments.
• Provide daily briefings with a preview of the executives upcoming schedule, key documents, and priority deliverables.
• Create agendas, organize meeting plans, develop slide decks, and manage post-meeting follow-ups.
• Draft, edit, and finalize written communications for both internal and external stakeholders.
• Independently assess and handle incoming requests, ensuring they are processed efficiently.
• Research, prioritize, and address sensitive or confidential issues, determining appropriate actions, referrals, or responses.
• Track and organize key business metrics, budgets, and related materials.
• Oversee and manage critical business initiatives and projects.

Qualifications:

• Bachelors degree required.
• Minimum of five (5) years of experience providing executive-level administrative support at the C-suite level.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and intermediate to advanced skills in these tools.
• Experience with project management tools such as Asana, Monday.com, or similar software.
• Prior experience managing multiple business entities and boards is a plus.