Executive Administrative Assistant - ReUp Education : Job Details

What we doFounded in 2015, ReUp Education is the only organization that focuses exclusively on helping colleges and universities engage and re-enroll the more than 40 million US residents who have stopped out and support them until graduation, through our technology-enabled service. To date, we have re-enrolled nearly 28,500 students and recaptured over $139 million in tuition for our university partners. Today we build regional marketplaces to connect the supply of educational opportunities with the demand for skilled and credentialed workforce professionals.About the roleReUp Education is seeking a driven and detail-oriented Executive Administrative Assistant to support our CEO and C-suite. Primarily, you will serve as our CEO's initial eyes and ears when it comes to filtering inbound emails, meeting preparation, documentation review, and managing her overall schedule and daily to-do's. From calendar management to travel planning to building slide decks, you'll ensure all assigned tasks are executed with timeliness and accuracy, serving as a highly trusted and reliable partner for the CEO.The Executive Administrative Assistant will also play a key support role for other C-Suite leaders. This may involve organizing team-wide travel, assisting with client correspondence, creating and pulling reports, and other tasks as assigned. The successful applicant is flexible, embraces time management, and thrives within a small and dynamic team with minimal supervision.You should be able to work within 8am-5pm CST and have the ability to travel a few times a year. If you're excited to support an executive and team addressing a critical issue in higher education, we'd love to hear from you!What you'll do

• Connect with the CEO throughout the day to review priorities and tasks
• Participate in team meetings, as directed by C-Suite, which will include detailed pre-meeting preparation, note-taking, and tracking post-meeting follow up
• Maintain organization and partner confidence by keeping appropriate information confidential, acting with a high degree of discretion
• Help guide and provide talking points for CEO calls with clients or vendors
• Manage Salesforce contacts, follow-ups and pipeline
• Serve as a funnel for incoming inquiries, managing the CEO's inbox, coordinating meetings, and effectively organizing her daily schedule
• Schedule calendar events and plan travel arrangements for trips
• Assist with event planning, virtual and in-person
• Manage and submit expense reports
• Schedule and support preparation for Board activities and corporate meetings
• Assist CEO in the reviewal and editing of project documentation
• Provide assistance with financial and sales reporting
• Perform Office Manager type duties when Austin office opens
• Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating credibility and support with senior management staff
• Act as Office Manager for our home base
• Other tasks as assigned
• Some domestic travel (approximately 5-7 times a year)

QualificationsResearch shows that women and people from underrepresented groups often only apply to jobs if they meet all of the qualifications. However, no one ever meets 100% of the qualifications. ReUp encourages you to break that statistic and to apply. We look forward to your application.

• Bachelor's degree and 3+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment
• Strong spreadsheet, report, and slide deck creation skills
• Experience in internal communications, including developing and delivering clear, consistent messaging across various channels to engage and inform employees.
• Excellent organizational and time management skills
• Strong ability to juggle competing priorities, self-manage your time, and proactively anticipate and address conflicts before issues develop
• Excellent communication skills (verbal, written, and face-to-face) including strong attention to spelling and grammar
• Comfortable pushing back against executives and team members as needed to smoothly manage continued operations
• Highly proficient with a variety of online workplace tools, or the ability to quickly learn: Google Workplace and Microsoft Office Suite, especially Google Slides/PowerPoint; a project management tool (e.g. Asana); a CRM (e.g. Salesforce)
• Flexible and willing to perform other tasks as assigned
• Experience as an Office Manager, a plus
• Able to work within 8am-5pm CT and comfortable traveling a few times a year
• Strong interest in the ReUp mission

Compensation & Benefits

• Medical, dental, and vision insurance for employees
• • We pay 100% of the employee's premium and 50% of any dependents' premiums
  • FSA or HSA available
• Company paid short term disability, long term disability, and life insurance for employee
• Flexible time off and remote work opportunity
• 15 paid holidays per year (including Juneteenth and the last week of the calendar year)
• Company wellness days (2 per year)
• Day of Service (Paid day for volunteering)
• 401(k) plan
• Paid parental leave (12 weeks primary parental leave, 6 weeks secondary parental leave)
• A diverse team that fosters a high level of collaboration despite being highly distributed
• We provide your choice of a Mac or PC laptop

Location - Austin, TXThis is a hybrid position based in Austin, TX only.Company CultureTEAMWORK * RESULTS * CONSTANT LEARNING * AGENCY * DIVERSITY, EQUITY & INCLUSION * JOYReUp employees share a passion for improving outcomes for stopout students. We support students to get Results as they embark on finishing what they started. We believe in the power of human potential and that supporting an individual's Agency acts as a catalyst for positive change and resiliency. We support Diversity, Equity & Inclusion, for both the students we work with and in our hiring practices. We value Teamwork and strive to create a safe and supportive environment where trust, communication, creativity, and humility are valued as highly as technical skills. We tackle hard problems with curiosity and take action towards continuous improvement and Constant Learning. Approaching our work with open hearts, open minds, and seeking collective success creates Joy. If that sounds like your dream work environment, we look forward to hearing from you.ReUp Education is an equal opportunity employer. Our company values diversity and believes diverse teams make innovation possible. We encourage all qualified applicants from any race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or other characteristics to apply.The pay range for this role is:80,000 - 95,000 USD per year (Austin, TX)