Executive Administrative Assistant - Moda Center - Levy : Job Details

Position Title: [[title]]

Pay Range: $24.00 to $26.00

A LITTLE ABOUT US

Levy is proud to be the Food, Beverage, and Retail partner for the Rose Quarter: Home of the Portland Trail Blazers!

Diversity of thought and inclusion for all is what drives our success we invite you to start your Levy journey with us today!

We at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portlands unique food story. Join our exciting team!

ESSENTIAL DUTIES & RESPONSIBILITIES:

Provide daily support to the Senior Operations team, which includes but is not limited to:

• schedule and calendar upkeep
• office ops schedule upkeep
• prepare DOs and VPs for specialized meetings and industry functions
• attend high level meetings, take notes and relay information
• field general inquiries and re-direct to the DO
• monthly expenses
• compiling venue finances for weekly profit and loss reports
• research projects (yearly business plan, annual report, customer service presentation, sponsorship and donations binder, etc.)
• manage email archives and inbox of the DO
• special projects including travel arrangement, proofing documents

• order and refresh office supplies
• receive/sign for UPS/Fed-Ex deliveries
• prep spaces for meetings
• Represent the company in an appropriate manner at assigned meetings, events and business related functions
• Assist with venue projects when necessary
• Complete other duties as assigned

We might be a great match if the below applies to you -

• Strong verbal / written communication, phone etiquette
• Computer literacy (Microsoft Word, Excel, Teams, Access and PowerPoint or similar programs) and Internet
• Ability to provide leadership, engage in positive interaction with senior leadership, staff and guests
• Prioritize, organize, motivate staff, problem solve, delegate, follow-up, communicate and diffuse possible volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines
• Ability to work flexible hours, including nights, weekends, and holidays
• Proficient typing skills required (ability to type 30 wpm)
• 1+ years administrative experience required
• High school diploma required; college degree preferred

Authentic Levy is the phrase that describes the power and uniqueness of Levys Vision, Mission, and Family Values in action. Our Family Values are Inclusive, Passionate, Nice, and Innovative and we want to make sure we are clear on a few basics that we expect -

• Treat all guests and team members fairly without regard to race, gender identity, national origin, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law
• Excellent communication to interact with team members and guests
• Be nice - we know the best work is done by the nicest people

WHATS IN IT FOR YOU

• Free Meal Every Shift (yes, its actually free!)
• 50% Off Monthly TriMet Passes
• Referral Bonus $$
• Merch & Ticket Discounts (ooh, swag)
• Paid Sick Leave
• Vacation Days
• Holiday Days
• Insurance Benefits

Applicant must be 18+ years due to alcohol and other service requirements. All offers of employment with Levy at the Rose Quarter are contingent upon clear results of a background check.

Levy is an equal opportunity employer. At Levy, we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.