Executive Administrative Assistant - Part Time - The Beck Group : Job Details

Who we are

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.

Who we are

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest, and that's why we are seeking an Executive Administrative Assistant - Part time to help continue building Beck's respected reputation.

What you bring to the table

Beck is looking for a talented Executive Administrative Assistant - Part- time to join an extraordinary team in downtown Dallas, Texas. The Executive Administrative Assistant will be responsible for providing outstanding administrative support to keep the Executives organized and operating effectively. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and high attention to detail.

The job involves the following responsibilities:

* Act as a liaison, problem solver, and facilitator for C-level Executives

* Maintain schedule by planning and scheduling meetings, conferences, teleconferences, and travel

* Act as the point of contact among executives, employees, clients, and other external partners.

* Process expenses using corporate expense management tool, Chrome River

* Process timesheet for full-time employees

* Initiate, plan and coordinate meetings including location, facilities, entertainment, hoteling, food, gifts

* Participate in a variety of meetings, taking notes and preparing reports

* Setup and maintain files in an organized and efficient manner

* Contact vendors and pay invoices as needed

* Ensure presence in the office on days when the Executive Chairman is on-site, providing in-person support as needed.

* Ad-hoc assignments and errands as requested

Who we think will be a great fit

A proactive individual that will be able to respond quickly and positively to all manner of situations with professionalism and efficiency. This position will come with a great deal of responsibility and trust. You should also meet the following requirements:

* Bachelor's degree preferred

* 5+ years' experience in a similar Executive Assistant role

* Forward thinking, friendly personality, flexible, mindful, trustworthy, reliable, responsible, intuitive, energetic, punctual, and focused on service

* Proficient in Microsoft Outlook, Word, PowerPoint and Excel

* Strong time management, scheduling, travel logistics and organization skills

* Effective verbal and written communicator

* Ability to interact with staff (at all levels)

* Ability to prioritize urgency, communicate constructively and creatively problem-solve

* A self-motivated team player

* Maintains confidentiality and uses a high degree of discretion

Essential Functions:

Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to twenty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance with the flexibility to adjust the schedule to correspond to that of the executive.

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Beck's Benefits

At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community.

In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members:

* 401k match and free SmartDollar program for financial wellness

* Free dedicated financial coach

* Personal health & fitness program for tracking activities & earning rewards

* Paid family leave

* Health discounts on medical premiums

* Free comprehensive health screenings

* Free health coach program for weight-loss & hypertension management

* Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).

* Free Life Coach

* Pet insurance discount

* Organized projects and events to support our communities

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.