Executive Administrative - VOLT : Job Details

Executive Administrative

VOLT

Job Location : Charlotte,NC, USA

Posted on : 2024-12-10T07:22:33Z

Job Description :
  • This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
  • Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive, and responding to incoming mail.
  • Job expectations may include assisting with organizing in-person meetings and off-site and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
  • As an Employee Experience Administrative Assistant, you will be performing diverse and confidential administrative support functions.
  • This role will serve as office support for the GIS Charlotte, NC market as well as an Administrative Assistant providing travel and calendar expense management support to 1-3 executive(s).
  • Administrative Support Responsibilities include but are not limited to:
  • Travel coordination (hotel, flight, transportation bookings)
  • Expense collection submission (data entry and coding for submission)
  • Dynamic calendar management (negotiating and delegating meeting events,
  • Coordination of employee engagement events hosted by the executive (townhalls, all hands, offsite, team building events, happy hours etc.)
  • Employee Experience Office Support Responsibilities include but are not limited to:
  • Meet greet new hires and visitors for site tours
  • Managing physical site access
  • Management and procurement of office technology general office supply inventories (headsets, hardware, pens, paper, snacks etc.)
  • Onsite event coordination (scheduling space, ordering of catering, event set up and breakdown)
  • Conduct regular site inspections to space/facility is clean and facility equipment operating as expected
  • Coordinate and oversee the completion of any facility maintenance requests as well as technology support tickets
Prior Experience needed:
  • Travel, expense calendar management
  • Office Management
  • Nice to Have Technical experience:
  • 3+ years Executive Administrative Support (preferably supporting 2+ executives at once)
  • Microsoft Outlook
  • Concur
  • Qualities of the Ideal Candidate:
  • Calm disposition yet can operate with a sense of urgency
  • Organized and understands how to prioritize asks/needs
  • Proactive planning and attention to detail
  • Professional written verbal communication
  • Willing to clarify an ask or communicate difficult information while remaining professional
  • Quickly develop relationships build rapport
  • Positive and resourceful attitude
Apply Now!
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