Executive Assistant, Alexa Endpoint Experiences - Amazon : Job Details

Description

The Alexa Endpoint Experiences (AEE) team seeks a driven, highly organized and proactive Executive Assistant to support the VP of AEE. This position will provide high-level support to the VP and his teams who are engaged in cutting edge technological work, while also coordinating with the EA team on organizational projects, and partnering with team members at the Boston location to create a lively and functional workplace. Additionally, this is a Lead EA role and will work with a fun and energetic team of executive assistants.

Key job responsibilities

The EA is responsible to a broad variety of tasks including:

- Managing an active VP calendar; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments; planning detailed domestic and international travel, completing expense reports.

- Optimizing executive effectiveness through partnership on priorities to react to a fast-moving calendar.

- Coordinating with the EA team on organization-wide initiatives.

- Serving as the gatekeeper to the executives' time, screening and prioritizing appointments/meeting requests while always providing polite and professional communication.

- Communicating on behalf of the executives directly with the leadership team and other stakeholders across the organization.

- Training other administrative staff on company policies and best practices.

- Managing and maintaining the BOS21 Devices Locker, ensuring teams have access to Devices for testing promptly and smoothly.

- Have fun at work and help others do the same!

A day in the life

On a day-to-day basic, the Executive Assistant will maintain the VP's calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the VP, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings. Finally, this EA will play an instrumental role at the BOS21 office through maintenance of device storage, set up for team events, and being a general advocate of the team culture.

About the team

The Alexa Endpoint Experiences team is a dynamic and exciting set of teams, including those who work on the tech behind your favorite Alexa endpoints -- Multi-modal, headless, and more. The VP this role will be supporting is working on cutting edge products and the tech therein, which are important to all of Amazon. The VP is eager for an Executive Assistant to join to keep things organized and effective, and keep things fun.

Basic Qualifications

- Experience with Microsoft Office products and applications

- Bachelor's degree

- 4+ years of executive assistant experience

Preferred Qualifications

- Experience leading process improvements

- Experience in a fast-paced, high-tech company

- Experience designing processes to maximize efficiency

- Experience with end-to-end project management

- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit