Executive Assistant/Board Clerk - Fairfield County School District : Job Details

Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 12/11/2024Location: District OfficeClosing Date: Open Until Filled Salary Range: $40,003 - $66,309 FAIRFIELD COUNTY SCHOOL DISTRICT, SOUTH CAROLINA JOB DESCRIPTION, DECEMBER 2024JOB TITLE: EXECUTIVE ASSISTANT TO SUPERINTENDENT/BOARD CLERK DISTRICT OFFICE GENERAL STATEMENT OF JOB Under limited supervision performs a variety of administrative duties to support the activities of the Superintendent's Office and Board of Trustees. Work involves assisting the Superintendent in carrying out administrative activities which provide relief of operational detail. Provides assistance to District management, co-workers and the general public as required. Reports to the Superintendent. SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS Makes appointments for the Superintendent/Board of Trustees and refers persons to other staff members as necessary; arranges travel schedules, makes reservations and prepares travel vouchers and expense reports as needed. Receives and transcribes confidential and routine correspondence, screens and independently handles a variety of inquiries by telephone and in person, and maintains a variety of confidential records and files. Interprets and explains program policies and procedures, and disseminates information to the general public pertaining to the operation of the school system. Writes, edits or coordinates the preparation of reports, agenda items, minutes, or other printed materials; researches content items for precedents, correctness of presentation and applicability ??Screens and routes materials according to content of communications; routing duties require general knowledge of organizational operations and individual staff member's assignments and status of work. Composes responses to incoming correspondence and composes letters and memorandums for the Superintendent's review; proofreads materials produced in the department. Answers questions from employees or the public concerning policies, procedures or deadlines; explains the use of records or information Gathers materials for the Superintendent to use for presentations. Attends meetings, hearings, or conferences as a participant or as staff. Manages Board Doc operations for Board of Trustees. Enters data into and manages Board Doc operations for the District. Facilitates Board Doc operations during Board meetings (Attendance Mandatory). Administers assigned special, recurring or regular projects; completes reports as needed. Files and retrieves materials based on general knowledge of organization and activities. Summarizes information for standard reports; selects data from varied sources. Acts as a point of contact and provides information or refers inquiries to proper personnel. Performs or assists in the performance of administrative details as outlined by a superior. ADDITIONAL JOB FUNCTIONS Attends meetings of various committees to take notes and prepare minutes when necessary. Performs related work as required. MINIMUM TRAINING AND EXPERIENCE Bachelor's degree in English, business, journalism or a related field with 3 to 5 years of progressively responsible experience in administrative work, including office management, public contact, or education administration; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Must possess a valid state driver's license.