About Our Client
The hiring company is a healthcare data logistics company with a vast network of healthcare organizations, data partners, and hospitals. They are looking for smart, kind, and productive individuals to join their highly collaborative, remote-first team. This role as an executive assistant involves providing strategic support to the Chief Technology Officer and other executives.
You Will:
Deliver reliable, professional administrative support for the Chief Technology Officer and their Chief of Staff.Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients).Gather key data and draft company-wide communications from Executives.Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized.Handle highly-confidential and/or sensitive information with discretion and tact.Plan, communicate and coordinate event logistics for in-person team offsites (roughly once per quarter).Coordinate CTO team wide initiatives in partnership with the Chief of Staff and People Business Partner.Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics.Ensure seamless on-site execution, managing staff, vendors, and participant communication.Develop comprehensive plans for team offsite events including logistics, timelines, and managing budgets.Enable the team to scale by ensuring no critical documents or processes fall through the cracks.Bring a mindset for process improvement to all things, suggesting more efficient ways to conduct core executive operations.Administration of team celebrations.This role does not:
Support executives outside of professional requirements (no personal support).Report to the Chief Technology Officer. You will report to the Chief of Staff and work closely with the Executive Assistant team.What You Will Bring to the Table:
At least 5 years prior experience in an executive assistant role supporting C-Suite Level Exec is highly valuable, especially if some of that experience is at larger companies (2,000+ employees).World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default.Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself.Well organized: you have a system to track key activities, you follow up on all open items, no tasks fall through the cracks.Fast response time, especially to requests from your Executives and when coordinating meetings with external parties.Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days.Some responsiveness over evenings/weekends is expected (don't 'go dark' from Friday 5pm to Monday 8am).On occasion, long hours, weekend work, and on-call support may be needed. Ideally, these needs are seen in advance and can be discussed.Follow up with external parties regarding coordination/scheduling should happen within 12 hours (OK if meeting arrangement is not finalized, but must acknowledge request and start conversation same day).You understand and respect confidentiality.Ability to travel throughout the year for Leadership and EA offsites.Salary Range
The estimated salary range for this role is $145,000-$165,000.
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