Executive Assistant - Wayfair : Job Details

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Commercial Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston. The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.Wayfair's team of Executive Assistants play a crucial role in supporting executives. Their responsibilities include scheduling and coordinating meetings, managing travel arrangements, handling personal tasks (such as errands and appointment scheduling), and serving as the primary point of contact for visiting executives and major corporate investors. This position offers a unique opportunity for an experienced executive assistant looking to elevate their career. This is a Boston based opportunity with a 4 day in office requirement.What You'll Do:

• Co-support our crossfunctional senior executive team
• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
• Handle all aspects of travel arrangements, both international and domestic, with the ability to make frequent revisions as necessary.
• Manage business expenses for executives, ensuring timely and accurate processing after each trip.
• Manage and draft communications on behalf of their leaders
• Coordinate logistics for quarterly board meetings, including booking travel for board members, managing room blocks, organizing private dining reservations, and handling reimbursement submissions.
• Provide logistical support for large in-office events, including All Company meetings and employee holiday parties.
• Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
• Must be able to represent the team in a positive way to people outside the company
• Act as point person for visiting executives and large corporate investors
• Willingness to take on various other ad hoc projects as needed.
• Thrive in a fast-paced workplace by effectively multitasking and managing competing priorities.
• Act as a backup for other Administrative Assistants, providing support to their executives when needed.

What You'll Need

• Bachelor's Degree
• Experience as an administrative assistant/ executive assistant
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours

About Wayfair Inc.Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.Your personal data is processed in accordance with our Candidate Privacy Notice ( If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at [email protected].