Executive Assistant - JRM Construction Management, LLC : Job Details

Company OverviewJRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.Job Summary The Executive Assistant will provide administrative support to an Executive and their project team as needed. In addition to general administrative responsibilities, the EA will take part in various ad hoc tasks and projects including, but not limited to, the below: Primary Responsibilities

• Provide direct administrative support to the Executive, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms;
• Provide extensive calendar management utilizing Outlook in order to schedule and/or coordinate client calls, meetings, events, and personal appointments;
• Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including; executive meetings, board meetings, external visitors, and candidate interviews;
• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items;
• Coordinate and arrange travel itineraries and arrangements including, but not limited to, air and ground transportation, and hotel & dining reservations;
• Draft and prepare written materials including reports, agendas, procedural guides and instructions, and other documents of highly confidential nature;
• Proofread and check documents for completeness, accuracy, and grammar;
• Handle details, access to information and conversations of a highly sensitive nature in confidence;
• Prepare and/or input financial information into necessary software such as Timberline, Concur, Construction personnel time-off management, and Microsoft Excel;
• Coordinate closely with Talent Acquisition, HR, and other Executive Assistants within JRM;
• Notify the administrator of any approved high-level personnel time off requests;
• Track purchase order cycle timelines and follow up with project teams when needed;
• Assist the Executive Management Team on ad-hoc assignments as needed.

Qualifications

• At least three years of experience as an Administrative Assistant or Executive Assistant
• Demonstrate strong attention to detail and quality
• Be able to prioritize and understand prioritizations of what the Executive needs to accomplish, be intuitive
• Excellent Resourcefulness; excel at problem-solving, taking initiative, and being very resourceful;
• Exceptional written and verbal communication skills
• You are a team player who knows when to act independently and when to seek second opinions
• Ability & Willingness to learn & understand company business relatively quickly & anticipate needs

Computer Systems

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), and overall tech-savvy

Salary Information

• To the extent this position is performed in New York, the annual salary range for this role is $80,000-100,000.

The range stated is specific to New York. Placement within the listed range depends on many factors including, but not limited to, years of experience, project size capability (for Construction related & Field specific roles) and internal company equity.#LI-OnSiteAll qualified applicants will receive consideration for employment with JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Eligible candidates must be work authorized to work in the United States without the need for employer sponsorship.