Executive Assistant - TalentBridge : Job Details

Executive Administrative Assistant

We are currently searching for a top-notch executive assistant to join a dynamic organization with a close-knit, family-like atmosphere. This is a rare opportunity to become part of a company where employees enjoy exceptional benefits, long-term stability, and a work culture where everyone thrives.

About the Role: In this role, you'll provide essential support to the Executive Leadership team of the organization, primarily the Executive Director and ensure office operations run smoothly and efficiently. You'll work closely with the Executive Director, and accounting leaders while also supporting the board of advisors as needed for quarterly meetings. Your contributions will be vital to the team's success.

Key Responsibilities:

• Executive Support: You'll manage the Executive Director's calendar, coordinate meetings and travel, and ensure they stay ahead of commitments.
• Team Coordination: Collaborate with the Management Team, keeping them informed of upcoming deadlines, managing key meetings, and troubleshooting scheduling conflicts.
• Board Liaison: Organize quarterly board meetings, including coordinating venues, catering, and meeting materials. You'll be the key contact for all logistics.
• Relationship Management: Serve as the primary point of contact for high-level relationships, representing the Executive Director and team with professionalism and warmth.
• Office & Event Management: Oversee office operations, from managing supplies to light meal prep for meetings, ensuring a welcoming environment.
• Concierge Support: Provide top-notch support and ensure their needs are anticipated and met.

Ideal Candidate Attributes:

• Positive Attitude: You bring optimism and a service-oriented mindset to every task.
• Discreet & Trustworthy: You handle confidential information with professionalism and integrity.
• Team Player: You build strong relationships and thrive in a collaborative environment.
• Organized: You excel at multitasking and staying organized in a fast-paced setting.
• Problem Solver: You anticipate needs and solve problems proactively.

Qualifications:

• 10+ years of Executive Assistant experience supporting C-suite executive preferably in a smaller organization.
• 5 plus years of experience working with a Board of Directors
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong time management, multitasking, and organizational skills.
• A proactive attitude and ability to anticipate needs before they arise.

Why You'll Love This Role:

• Work within a supportive, tight-knit team that values collaboration.
• Excellent benefits and a culture that reflects the appreciation for your hard work.
• Long-term stability—many team members have been with the company for years.
• Opportunity to grow and evolve within the organization.

If you're looking for a role where your contributions will make a real difference and you'll be part of a team that values you, we'd love to hear from you!