Executive Assistant - SUNY Downstate Health Sciences University : Job Details

Executive AssistantJob No: 496137 Department: HOSPITAL ADMINISTRATION Local Title: Executive Assistant Budget Title: Teaching Hospital Assistant Administrator Work Type: Full Time Location: Brooklyn, NY Categories: Management and Professional, AdministrativeAre you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.Bargaining Unit:MCJob Summary:The Department of Hospital Administration at SUNY Downstate Health Sciences University is seeking a full-time Executive Assistant / TH Assistant Administrator. Reporting to the Chief Strategy Officer, the successful candidate will:

• Organize meetings, gather and distribute related materials as needed
• Work collaboratively with senior management staff/providers on special projects, program planning
• Utilize a systems perspective to coordinate and monitor the daily operations of the office of the Chief Strategy Officer and Business Development Managers
• Collect and organize data, statistical reports to present to various internal and external committees
• Collect research, market data, and assist in developing findings and program recommendations
• Maintain an inventory of contracts and requisitions; assist in drafting and obtaining signatures
• Conduct fact checking, develop and maintain all Department communications
• Follow up with maintenance and distribution of all communications materials
• Attend meetings; capture major takeaways and work with senior management to ensure follow-up
• Develop and maintain an inventory of special projects in which the Chief Strategy Officer is especially interested and/or for which their awareness and involvement is essential
• Work with senior management to align actions, communications in support of agreed upon goals
• Ensure that the Chief Strategy Officer's and Business Development managers' needs are conveyed; that progress is being made in a timely manner, and that any demands on their schedules are understood and agreed upon
• Perform other duties as assigned

Required Qualifications:

• Bachelor's Degree in a related field
• 5 to 7 years of progressive experience supporting C-Level executives

Preferred Qualifications:

• Experience in an academic medical center
• Strong MS Office applications skills with focus on word, excel, PowerPoint and Visio
• Ability to handle confidential information with discretion
• Work well under pressure and multi-task in a fast-paced environment

Work Schedule:Monday to Friday; 9:00am to 5:00pmSalary Grade/Rank: MP4Salary Range: Commensurate with experience and qualificationsExecutive Order:Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at [email protected] Employment Opportunity Statement:SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [email protected]Advertised: December 04, 2023 Eastern Standard Time Applications close: