executive assistant - Randstad : Job Details

executive assistant.

+ new york , new york

+ posted september 11, 2024

**job details**

summary

+ $120,000 - $140,000 per year

+ permanent

+ bachelor degree

+ category business and financial operations occupations

+ referenceAB_4606295

job details

Are you a proactive and highly organized professional ready to take on a pivotal role at a leading financial services firm? We are seeking an experienced Executive Assistant to provide top-level support to the CEO of a dynamic, privately-owned company in the heart of Midtown Manhattan. This is a unique opportunity to work closely with a recognized leader in wealth management and fintech, managing a wide range of critical responsibilities that ensure seamless daily operations. If you thrive in a fast-paced, high-pressure environment and excel at anticipating the needs of senior executives, we want to hear from you!

salary: $120,000 - $140,000 per year

shift: First

work hours: 9 AM - 5 PM

education: Bachelors

Responsibilities

Calendar & Schedule Management: Maintain and coordinate the CEO's complex calendar, including internal and external meetings, virtual conferences, and travel. This includes frequent domestic travel (3-5 trips a month, typically 1-2 nights).

Travel Coordination: Organize last-minute and high-priority travel arrangements (primarily domestic, with minimal international travel). This includes flights (Delta Diamond/Platinum), accommodations, and itinerary planning, ensuring a seamless experience for the CEO.

Meeting Support & Follow-Up: Schedule and organize meetings, prepare agendas, take notes, and handle post-meeting follow-up such as sending thank-you notes and coordinating client follow-up.

Administrative Support: Handle phone screening, document preparation, and other general administrative tasks. Assist with tracking expenses and manage reporting, using Excel and potentially implementing expense management tools like Concur.

Personal Assistance: Assist with personal errands, appointments, and travel coordination.

Technology & Systems: Support the CEO with MS 365 (Outlook, PowerPoint), Salesforce for contact management, Teams (transitioning from RingCentral), and other office technologies.

Communication: Act as a liaison between the CEO and internal teams, clients, and external partners. Ensure all communications are handled with professionalism and confidentiality.

Skills

+ Creating Presentations

+ Multi-tasking

+ Executive

+ Organizational Skills

+ Microsoft Office

+ Problem Solving

+ Maintaining Calendars

+ Scheduling Appointments

+ Preparing Agendas

+ Organization

+ Decision Making

+ Answering Phones

+ Written Communication

+ Oral Communication

Qualifications

+ Years of experience: 4 years

+ Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

**get in touch**

we are here to help you with your questions.

KV

**kaitlyn venezia**

+ +1 914 ### #### (tel:+1 914 ### ####)

+ [email protected]