EXECUTIVE ASSISTANT - Pro HR Advisors : Job Details

B Square Realty Inc. | Barbie Li Team

Position: Executive Assistant

Location: Flushing, New York

Company Summary: B Square Realty Inc., founded in 2018, aimsto revolutionize real estate by providing comprehensive solutions to clients. Led by Founder/Broker/CEO Barbie Li, a top producer with $280 million in sales over three years, our team is dedicated to excellence and innovation. We prioritize clients needs, leveraging technology and expertise to deliver high quality service. As the leading real estate company in New York, we are committed to streamline processes and driving growth across the 5 boroughs and Long Island. With a professional and dedicated team on your side, we ensure a seamless and profitable transaction experience for all those we support.

Companys Website: bsquarerealty.com

Job Purpose: As an Executive Assistant at B Square Realty, this role is to directly support our CEO. You will play a pivotal part in our operations, ensuring seamless real estate transactions and efficient management of client relationships and team activities. In this role, you will be central to upholding and enhancing our reputation through your support of day-to-day operations, communication, and marketing efforts. Your meticulous attention to detail and proactive support will empower our staff and agents to deliver exceptional service and results.

Role Responsibilities

• Manage different aspects of transaction workflows, including document creation (electronic and paper), listing management, and deadline tracking.
• Maintain client relations through effective CRM systems (Sierra) management and regular communications, keep CRM correctly up to date.
• Support team operations by organizing meetings, managing schedules, and coordinating travel arrangements.
• Coordinate and prepare for property showings and open houses and collect feedback.
• Managing bills and invoicing, assisting with research and data entries where applicable.
• Manage, prepare, and distribute marketing materials, and generate reports for internal and client use.
• Manage phone communications and conduct follow-up calls and email communications.
• Client care coordination efforts & related duties
• Perform clerical functions such as filing, scanning, data entry, and document proofreading to ensure accuracy.
• Execute additional tasks as assigned to support team needs

Qualifications

• Bachelors degree in the following majors but not limited to Business, Marketing, Finance, or Liberal Arts
• Experience in the real estate industry is preferred, but not required.
• Strong communication skills, capable of effective communication across various platforms (e.g., in-person, phone, email, and video conferencing).
• Proficient with technology including Microsoft Office, Google Suite, PDF editors, and Canva.
• Familiarity with social media platforms (Instagram, LinkedIn, Facebook, Wechat).
• Ability to work both independently and as part of a team, demonstrating self-motivation and a proactive attitude.
• Excellent multitasking skills, attention to detail and interpersonal skills.
• Bilingual in Chinese Mandarin is a Must
• Good energy and thorough follow up skills with clients to ensure a smooth client experience

If you are seeking a long-term, full-time position in a reliable and fostering workplace with tremendous opportunities to lead and grow, this role is ideal for you!

Work Location:

On site

At B Square Realty Inc., we believe that our team's success is the key to our clients' success. If you are a coachable individual who is passionate and open to enter or further progress in the fields of business and real estate, we encourage and invite you to apply and embark on a journey to be a part of our dynamic and collaborative team.

Compensation:

The base salary range for this position is currently targeted at $48,000 to $55,000 annually and may be eligible for an annual discretionary bonus subject to performance.

Compensation may vary outside of this range depending on a few factors, including a candidates qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work.

To apply, please send your resume and reference this position to Pro HR Advisors Inc. via email: [email protected]. A Human Resources Consultant will review your application in the order for which it is received.

We look forward to reviewing your application and potentially welcoming you to our team!

• Note: This job description is for informational purposes only and does not constitute a contract. The job responsibilities, qualifications, and benefits described above may be subject to change based on the needs of the company.