EXECUTIVE ASSISTANT - Medix : Job Details

Job Responsibilities:- Plans and carries out administrative functions in support of the AVP requiring considerable knowledge of the organization- Provides advanced, diversified and confidential administrative support requiring broad and comprehensiveclerical/secretarialexperience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO- Has significant contact with senior management and organizational data- Interacts professionally with all levels of management- Significant employee contact and outstanding customer service to children and their families- Establishes and maintains strong relationships with employees, senior management, board members, medical staff andvarious external contacts- Must be able to handle all confidential meetings and correspondence with discretion- Performs significant administrative duties with multiple priorities and tasks- Organizes and expedites flow of work through the COO/CMO/CNO/CQO- Provides work direction to other clerical personnel within the department- Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments orcatering and transcribing minutes- Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such asflights, hotel and transportation arrangements- Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets- Prepares, monitors, or assists with the preparation of various budgets- Recommends and help to implement processes which facilitate cost reduction- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc- Conducts Internet research, data collection and some analysis of information- Coordinates special events3-5 Must Have Skills/Qualifications:- Executive assistant experience to VP or C-Suite (Must be to multiple individuals)- Ability to look ahead of schedule, answer priority emails, put things together for meetings, make sure the leaders aren'tmissing anything, be able to read the schedule to see if they are overbooked- Professional & friendly- 5 years of customer service & secretarial experience (in leui of associates degree)Extra Credit:- Extremely attentive- Synergy with other assistants Timely/punctualHours:- Schedule: Monday-Friday 8:00am-5:30pmPay: $29-$31/hr DOE