EXECUTIVE ASSISTANT - Mondo : Job Details

Job Title: Executive Administrative Assistant

Location-Type: Remote

Start Date Is: ASAP

Duration: 1-month contract-to-hire

Compensation Range: $35-45/hr W2

Job Description:

The Executive Assistant will support executives by managing a variety of administrative functions with efficiency and discretion.

Day-to-Day Responsibilities:

• Manage and maintain executives' calendars and coordinate meetings.
• Schedule business trips and arrange travel reservations using corporate travel services.
• Create and submit expense reports in Workday.
• Attend meetings as needed, taking notes and preparing agendas and minutes.
• Respond to phone calls and emails, preparing documentation, presentations, and reports on behalf of the executive team.
• Carry out daily administrative duties, including ordering supplies and managing incoming mail.
• Print and collate documents for meetings and manage resource scheduling for conference rooms and equipment.
• Act as a liaison with Facilities and Helpdesk for troubleshooting and ticket submissions.
• Collaborate with Communications and HR teams to distribute important messages.

Must-Haves:

• Experience: 3-5 years of experience in an executive assistant or similar administrative role.
• Skills: Proficient in Microsoft Office Suite and Workday; strong organizational and time management skills.
• Soft Skills: Excellent communication skills, ability to maintain confidentiality, strong judgment, and discretion.

Nice to Haves:

• Experience in corporate travel management.
• Familiarity with project management tools.
• Knowledge of basic HR processes and procedures.