Executive Assistant - FTI Consulting : Job Details

Who We Are FTI Consulting is the worlds leading expert-driven consulting firm. Over the last 40 years, FTI Consulting experts have served as the trusted advisor to Fortune 500 companies and the worlds leading law and private equity firms when they are facing their greatest opportunities and challenges. Our strong performance and continued success are a direct reflection of the ambition, energy and commitment of our talented professionals across the globe to make a positive impact for our clients and communities. At FTI Consulting, youll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, youll be an integral part of a focused team where you can make a real impact. Youll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About The Role This position is responsible for providing administrative support to Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice. The successful candidate will perform administrative functions for multiple managers and as such will need to possess the ability to successfully balance assignments and a variety of tasks. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism, and confidentiality. What Youll Do Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving them promptly Assist in organization and management of supported executives email/phone communications, correspondence, and prioritization of tasks Capture time and expense in applicable FTI systems and apply to proper charge codes Maintain reconciliation of business expenses as required by executives Coordinate all meeting and travel arrangements, both domestic and international Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants Maintain contact lists and update as needed; input new business contacts into SalesForce CRM Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials Assist with client billing, client invoice creation, review and revision, and collection matters as needed Maintain record of outstanding AR and WIP and assist in follow up as needed Create documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint in accordance with company templates Assist in research projects by efficiently conducting searches of the Intranet/Internet Process check requests and outside vendor and contractor invoices Complete requests for overnight deliveries, faxes, and couriers Create, organize and maintain paper and electronic files Assist in coordination and communication with HR team around recruiting of new and experienced hires, departing employees and general recruitment activities Attend monthly meetings with FLC Marketing point of contact to discuss efforts to consolidate marketing materials, current requests and go-forward process improvements Coordinate and manage recurring practice development events including monthly Senior Managing Directors calls, quarterly practice calls, annual Senior Managing Director practice meeting, and annual all-staff practice meeting Identify process improvements and take initiative to implement How Youll Grow We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth, and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. Youll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. What You Will Need To Succeed Basic Qualifications 10+ years of administrative support experience required; preferably in a professional services environment Proficiency in Microsoft Office applications Proficiency in using time management and expense reporting tools as well as SalesForce Proactive and initiates projects; enthusiastically accepts new assignments and challenges Ability to manage multiple, simultaneous projects and meet deadlines Capacity to multi-task, prioritize assignments, and effectively manage time Ability to work in a fast-paced, deadline-driven environment Excellent oral and written communication skills Work effectively as part of a team, yet be able to work independently with minimal supervision Perform all tasks with attention to detail and review for accuracy Ability to maintain confidentiality #LI-CH1 Our Benefits Our goal is to support the well-being of you and your familiesphysically, emotionally, and financially. We offer comprehensive benefits such as the following: Competitive total compensation, including bonus earning potential Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance Generous paid time off and holidays Company matched 401(k) retirement savings plan Potential for flexible work arrangements Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support. Family care benefits, including back-up child/elder care Employee wellness platform Employee recognition programs Paid time off for volunteering in your community Corporate matching for charitable donations most important to you Make an impact in our communities through company sponsored pro bono work Professional development and certification programs Free in-office snacks and drinks Free smartphone and cellular plan (if applicable) FTI Perks & Discounts at retailers and businesses Upscale offices close to public transportation About FTI Consulting FTI Consulting is a global business advisory firm dedicated to helping clients with their most significant opportunities and challenges. With more than 8,000 employees located in 33 countries and territories, our broad and diverse bench of awardwinning experts advise their clients when they are facing their most significant opportunities and challenges. At FTI Consulting, we embrace, cultivate and maintain a culture of diversity, inclusion & belonging, which are fundamental components to our core values. FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as one of the Worlds Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Instagram and LinkedIn. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individuals location, skills, level of experience, and qualifications. Additional Information Exempt or Non-Exempt?: Non-Exempt Job Family/Level: Administrative Operations Level 4 Payroll Expense Type: Infrastructure (Non-billable) Employee Status: Regular Compensation Minimum Pay: 77000 Maximum Pay: 126500