Executive Assistant - Maimonides Medical Center : Job Details

Executive Assistant

Full-Time

THE BEST CAREERS. RIGHT HERE

@ BROOKLYNS LEADING HEALTHCARE SYSTEM.

MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

Were Maimonides Health, Brooklyns largest healthcare system, serving over 250,000 patients each year through the systems 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nations largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Childrens Hospital, Brooklyns only childrens hospital and only pediatric trauma center. Maimonides clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

We currently have an excellent full-time opportunity for an experienced Executive Assistant who can multi-task in a deadline-driven environment and support our CHRO in the Human Resources Department.

In addition, you will:

• Perform varied and complex typing tasks, including typing all confidential material. Maintains strict confidentiality of sensitive material and information. Complete all typing assignments accurately; regularly proof final copies to ensure they are letter-perfect and in an attractive and easy-to-read format.
• Compose routine correspondence for division.
• Schedule meetings and appointments. Maintain and update supervisor's daily calendar; as appropriate, schedule patient appointments for physicians; ensure smooth flow of patients through the office.
• Arrange meetings and conferences (e.g. schedule speakers and arrange to have them paid, book rooms, make catering arrangements).
• Take and transcribe minutes at departmental and other meetings as required.
• Open and route incoming mail; Distribute correspondence and other materials to department staff.
• Answer telephones, route callers, take messages and provide routine information to callers; communicate effectively with personnel and other departments as necessary.
• Maintain employee attendance records (including vacation time, and sick days); process time cards and sign-in sheets for department employees.
• Maintain adequate inventory of supplies in the office, reordering as necessary and distributing supplies to appropriate areas of the department.
• Prepare all purchase orders and check requests to purchase merchandise and office supplies as needed; receive merchandise and check items against original requisition for accuracy; prepare check requests to pay vendors and maintain department records.
• Set up and maintain a departmental filing system and patient record files.
• Maintain established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
• Thoroughly research subject matter for a variety of administrative reports, statements and rosters; information included is accurate and relevant to the topic and is gathered on a timely basis; meet deadlines.
• Maintain required databases and spreadsheets; enter data accurately and in a timely manner and produce required reports as required.

We require:

• High School graduation or equivalent; 1-2 years of college preferred
• 2-3 years of executive/secretarial experience
• Healthcare or Paralegal experience preferred
• Medical Terminology
• Shorthand, fast longhand or ability to transcribe from Dictaphone
• MS Office proficiency
• Good interpersonal and English verbal/written communication skills

Salary: $65,000-$75,000/year with excellent benefits including 403 (b) retirement plan. Executive Assistant, for immediate consideration, please email to: [email protected]

Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.