Executive Assistant - Hire Aviation Staffing Solutions LLC : Job Details

• Expense Reports including Client receipt gathering & reporting to accounting
• Travel itinerary including airline, hotel, gym locations, Hyperbaric chamber locations and bookings, massage appointments
• Weekly overview / itinerary
• Next day itinerary / meeting review
• Print various spreadsheets & put on CEO's desk for review, collection of comment (via voice note, mark up, etc) & return to respective person
• Completion of documents that need filled out such as roll up form
• Calendar Management; making appointments; sending schedules; birthday reminders (sending flowers to family & friends)
• Organizing meetings, including scheduling and sending reminders
• Sorting read emails & placing them into categories
• Logging emails in Sales Force under the relevant Opportunity, Lead or Account
• Updating Garett's sales Leads & Opportunities
• Weekly review of Sales Force Opportunities and Leads for Company
• Creating presentations in Excel & PowerPoint
• Visa applications for international travel
• Making sure documents are valid or renewed (passports, crew card, visas etc).

- Duties, responsibilities and activities may change at any time with or without notice. - Hire Aviation is an Equal Opportunity Employer and Recruiting Agency. It is our policy, from recruitment through employment, to provide equal opportunity at all times without regard to age, race, creed, color, national origin, gender, disability, marital status, or sexual orientation.