Executive Assistant - Yanmar America : Job Details

Position Summary: The ideal person will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. Previous experience working in an office environment, performing administrative duties, and providing support to management is critical. The ideal person for the job will be able to work autonomously to accomplish a high volume of tasks while managing moderately complex projects and schedules. Job Functions:

• Support the President and the President's direct reports.
• Interface with all levels of executives, managers, and employees effectively to accomplish goals and objectives.
• Screen and direct phone calls.
• Manage the President's contact database and enhance contact profiles.
• Track and help drive completion of key deliverables and follow-up on outstanding items.
• Prioritize and manage multiple projects simultaneously, and follow-through on issues in a timely manner.
• Manage travel schedule, reservations, and expense reporting for senior management, as needed.
• Lead all administrative support functions, including organizing documents, meeting follow-up and preparation, space planning, meeting agendas, org charts, etc.
• All other duties as assigned and/or needed to be successful in this position.

Competencies:

• Planning and Organizing
• Attention to Detail
• Communication
• Adaptability

Supervisory Responsibility:

• None

Critical Interfaces

• YA and senior Leadership.
• All levels of employees at YA.
• Customers, vendors, potential employees, and others involved in YANMAR business.
• Community leaders and citizens.

Knowledge, Skills, and Abilities:

• Ability to proactively network and establish effective working relationships across the organization.
• Ability to multitask and maintain a professional attitude.
• Positive & proactive with the ability to exercise initiative and sound judgment with discretion under varying conditions.
• Strategic thinking and tactical planning.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• High business acumen, leadership, planning and organization.
• Ability to protect confidential and proprietary information.
• Experience assisting management with the creation of PowerPoint presentations.
• Exceptional organizational, verbal, and written communication skills.
• High degree of professionalism.
• React with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to switch gears at a moment's notice.
• Impeccable attention to detail and time management skills.
• Collaborative working style, capable of working in multicultural teams.

Job Qualifications

• Associate degree in human resources, Business or equivalent.
• 3+ years' experience supporting at the executive level.
• Strong problem-solving skills.
• Ability to complete a high volume of tasks and projects, with little guidance, in a highly ambiguous and fast paced environment.
• Strong knowledge and functional use of MS Office tool including Word, Outlook, PowerPoint, and Excel.
• Ability to work 8+ hours per day in a plant/office setting. Must be able to navigate all areas of the building and facility as needed. May occasionally lift and move up to 20 pounds in an office, customer, or similar setting. Must be aware of surroundings.
• Appropriately interact with others in stressful and busy situations.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description also does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of job change.