Executive Assistant - Catholic Health Initiatives : Job Details

**Overview**

St. Joseph Health Bryan/College Station Navasota Caldwell Madisonville TX. Since 1936 St. Joseph Health has been caring for the communities in and surrounding the Brazos Valley. We have a Level III Trauma Center the first Joint Commission certified Primary Stroke Center and the first accredited Chest Pain Center in the Brazos Valley. St. Joseph Health is a leader in critical care and the largest provider of cardiovascular care in the region. As an integrated healthcare system St. Joseph Health includes a comprehensive network of over 100 employed providers including primary care physicians specialists and advanced practice clinicians. The network includes more than 30 ambulatory clinics featuring primary care Express Clinics and imaging and diagnostic services.

**Responsibilities**

Performs comprehensive and specialized administrative functions of a highly responsible and confidential nature for the President/CEO of St. Joseph Health System (SJHS). Maintain the corporate office using considerable discretion and independent latitude. Work is to support the administrative offices by coordinating activities, both operational and planning and ensuring timely flow of information to and from the office of the President/CEO.

Performs administrative support functions in a manner that maintains a high degree of accuracy and represents the organization's values.

Communicates & responds to needs of President/CEO in a timely and proactive manner, utilizing problem solving skills.

Ensures information flows to and from the executive office via all types and methods of communication (correspondence, meetings, speeches, etc.)

Conducts research, prepares speeches, presentation and talking points for the President/CEO on an array of topics and various constituents.

Ensures appropriate decision-making protocols are followed based on organizational policies and procedures.

Serves as representative and ambassador for the President/CEO as directed.

Oversees the daily activities of the administrative assistants as it applies to standard work for the executive office. Works with administrative staff to ensure accuracy, coordination, and prioritization of the system-wide calendar.

Reviews correspondence and drafts responses for the executive as appropriate and/or forwards to the appropriate person for response and/or reply.

Interfaces with CommonSpirit Health leaders in order to coordinate communication, meetings and interactions for the President/CEO.

Serves as a resource within the executive office to support complex projects. Provides project management within the executive office as needed.

Facilitates prompt action on new and renewal contracting

Ensures the President/CEO's calendar includes appropriate time for rounding and forum activities.

**Qualifications**

**_Required Education and Experience_**

Experienced: High School Diploma or equivalent (GED); Five years of executive assistant experience in a large organization.

**_Required Minimum Knowledge, Skills, Abilities and Training_**

Exceptional interpersonal skills and strong managerial ability. Ability to interact and influence at the most senior levels of an organization and to work collaboratively across function, level, and departments toward shared objectives. * Excellent writing and communication skills * Ability to research a wide array of health related topics and distill key messages in preparation for presentations. * Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis. * Established skills in planning and managing multiple projects/agendas. * Well organized and able to prioritize and manage competing priorities.

**Pay Range**

$21.80 - $31.62 /hour

We are an equal opportunity/affirmative action employer.