Executive Assistant - FiXT : Job Details

FiXT is seeking a forward thinking, tech-savvy Executive Assistant who is passionate about supporting FiXT's President and Executive Team. We are a mission-driven, artist-owned record label, music publisher and merchandise company, empowering artists to build sustainable careers in ways not previously possible to them, by putting a world class team around them, providing industry leading label services, and fostering lifelong fan relationships with a global audience.This position's responsibilities include support for our executive team, supporting such administrative tasks as: managing schedules, updating project management records, legal/agreement drafting, note-taking, preparing presentations, digital research, travel booking, report building, data entry, and more. The position will report to FiXT's President / Co-Founder, James Rhodes, and work closely with FiXT's Executive Team, including Kurtis Redden (Director of Operations, Head of Marketing), and Travis Brockett (Administrative Director).Job Duties: Personal assistant to President of the company Scheduling Meetings & Calendar Invites Update Project Management Software (Asana) Update Budget Docs (Google Sheets) Send Approved Agreements for E-Signature (PandaDoc) Prepare Meeting Slides/Presentations for Routine Company Meetings Online/Digital Research Answering Phones and Responding to various communication on behalf of President Data Entry (various database systems) Report Building (Excel, Google Sheets) Travel Research & Booking Food ordering/supply shopping. Organizing and Centralizing File Management/Organization (Dropbox, Google Drive) Coordinating Files/Content Between Company Departments and Team Members Manage monthly Team Update Newsletters Prepare, Get Approval and Publish various Company Website Updates Drafting Pitch Emails and Documents Be an active participant in key Team, Label and Operations meetings, taking applicable notes and following up with tasks in our project management software. Leadership: Upholding FiXT's vision, mission and values, supporting FiXT's executive team to collectively lead artists/staff through company growth and evolution while creating/maintaining positive company culture.Job Requirements: 2+ years of relevant administrative / executive assistant experience Must be discretionary and mindful of private/confidential data. Microsoft Word & Excel Experience Google Workspace Knowledge/Experience (Google Sheets, Docs, Slides, etc...) Ability to prioritize work and work accurately under pressure of deadlines. Tactful, confident and have strong interpersonal and communication skills. Persistence and follow through to achieve goals. Pro-active learner seeking continued self & professional development. Ability to keep up with fast-pace work environment and multi-task effectively.Job Type: Part-time / HourlyAbout FiXT:FiXT is an independent, artist-owned record label, music publisher and merchandise company, serving a roster of diverse and forward-thinking artists from across the globe. The company was founded in 2006 by Klayton (Celldweller, Scandroid) and James Rhodes. FiXT's catalog of music has garnered over 3 billion online streams connecting with a core audience of gamers and sci-fi / cyberpunk fans. FiXT serves millions of listeners from over 150 countries each month, with new releases every week. FiXT's hybrid catalog of metal, EDM, synthwave, and alternative/rock has received over 1,000 Film/TV/Video Game and advertising sync placements, including: Westworld, Power Rangers, Lexus, Toyota, Suicide Squad, Iron Man, Robocop, Jack Reacher, Deadpool, John Wick, Guardians of the Galaxy, Pacific Rim, Call of Duty, Synth Riders, Assassin's Creed, Need For Speed, Razer, Dead Rising, UFC, and more.Company Core Values:Integrity Passion Ambition Excellence Innovation Empathy Humility