Executive Assistant - Marsh McLennan : Job Details

Company:MMC CorporateDescription:We are seeking a talented individual to join our Finance team at Marsh McLennan This role will be based in New York and is a hybrid role that has a requirement of working at least three days a week in the office.As the Executive Assistant, you will play a vital role in providing related administrative support services to our Global Controller. You will be part of a global workforce energized and united by a common purpose: making a difference in the moments that matter - for our clients, our communities, and our world.We will count on you to:

• Provide direct senior level administrative and operational support to the Global Controller
• Manage complex calendars and schedule senior leader & executive level conference calls, video conference meetings, in-person, and on-site/off-site meetings with clients, c-suite executives, and employees - this requires understanding the priorities in alignment for the business and firm
• Schedule and organize routine and non-routine activities such as department meetings, activities, and other events
• Answer, handle, and screen telephone calls from clients, c-suite executives, and employees
• Arrange and coordinate complex and frequently changing domestic and international travel arrangements and logistics, including international visa and immigration matters
• Coordinate and prioritize incoming requests and inquiries, ensuring timely and appropriate responses, as well as preparing and managing meetings, including but not limited to arranging meeting space, meals, materials, supplies, and other logistics
• Prepare and edit correspondence, presentations, and proposals using Outlook, PowerPoint, Excel, and Word while ensuring all documents produced adhere to Marsh's global identity, and document standards and templates
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality at all times
• Process, coordinate, and file completion of expense reports in a timely manner
• Resolve administrative problems by analyzing information, identifying, and communicating solutions

What you need to have:

• 10+ years of experience as an executive assistant for a corporate company
• Ability to be in the office 3-4 days a week; flexibility required
• Ability to manage complex calendars and partner effectively with others
• Flexibility with being online to address unexpected disruptions to travel and make alternative arrangements as needed (including weekends and holidays)
• Strong interpersonal skills coupled with excellent verbal and written communications skills; must handle sensitive information with professionalism, discretion, and integrity; comfort and confidence in working with senior external and internal contacts
• Highly organized, adaptable to changing priorities, and ability to add structure where needed
• Ability to juggle many tasks at once and follow up on outstanding items
• Proactive with self-directed decision making in respects to planning (setting up visitor passes, locations for meetings without direction, etc.)
• Detail oriented, high level of accuracy in work product, and meet commitments
• Be an enthusiastic team player with a positive can-do attitude
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

What makes you stand out?

• College degree
• Experience working in large global organizations
• Event planning experience or coordinating off-site meetings including logistics, food, etc.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [email protected] McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.The applicable base salary range for this role is $50,400 to $100,700.The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.