Executive Assistant - Argonne National Laboratory : Job Details

Argonne National Laboratory is searching for a talented Executive Assistant to join the Office of the Director to support new the Laboratory's newly awarded Energy Storage Research Alliance (ESRA) Hub and emerging Centers on quantum information science and microelectronics, along with other duties as assigned to support the Office of the Director, ESRA and the Quantum and Microelectronic Centers are key priorities for Argonne that will build new partnerships and collaborations for the laboratory and expand its capabilities in critical science and technology domains for the nation.The Executive Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. You will ensure the administrative activities and tasks are performed in a professional and timely manner and appropriately handle issues of a confidential or sensitive nature. You will also handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with the day-to-day operations of ESRA and the Quantum and Microelectronics Centers as assigned. Duties will also include supporting the Argonne Office of the Director and providing support for multiple scientific meetings including regular meetings with our scientific partners and other important members of the scientific community.Position Requirements

• Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
• Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Exhibited experience in demonstrating strong interpersonal skills and ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
• Experience in arranging and coordinating complex meetings and conferences with multiple participants including international events.
• Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require the directorate's attention.
• Ability to think quickly and problem-solve when managing difficult situations.
• Knowledge of computer software packages/systems such as Microsoft Word, Excel, PowerPoint, Outlook, database and other software as needed by the department, etc.
• Knowledge of Argonne policy and procedures, organizational structure and personnel and of DOE organization, personnel and requirements is a plus.
• High school and 10+ years of related experience or Associates degree with 8+ years of experience or equivalent is required.
• Ability to be a steward of Lab resources.
• Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
• Passion for the mission of the Lab.
• Must be flexible to work occasional overtime in the evening and weekends as needed in support of the division, which manages and must respond to internal and external situations 24/7. Must also have the ability to work remotely occasionally as needed.

Job FamilySupport Administrative (SA)Job ProfileAdministrative Support 4Worker TypeRegularTime TypeFull timeAs an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.