Executive Assistant - Confidential : Job Details

• PRIMARY FUNCTIONS:
• • Handle confidential information with integrity and discretion.
• • Handle meeting requests, schedule appointments and ensure manageable workload.
• • Prepare reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database or presentation software
• • File and retrieve corporate documents, records and reports.
• • Prepare correspondence.
• • Brief on daily schedule and ensure President is adequately prepared for meetings and arrives on time
• • Make travel arrangements such as airline bookings, hotel reservations, car rentals, etc.
• • Confirm meeting attendance.
• • Provide background information and research.
• • Maintain expense reports.
• • General administrative duties such as taking phone inquiries, filing, photocopies, arranging conference calls.
• • All other duties as assigned to contribute to the successful operation of the company.

• QUALIFICATIONS:
• • 2 years previous Executive Assistant experience or combined relevant previous experience
• • Some college coursework completed; minimum associate degree preferred
• • Ability to access areas where needed people, information or equipment are located.
• • Ability to understand and accurately apply basic math skills.
• • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Internet
• • Ability to make competent use of work-related equipment and materials.
• • Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed.
• • Ability to travel to various locations (e.g., customer sites, other company offices) as needed
• • Ability to communicate effectively and tactfully with others.
• • Ability to work with other team members as well as independently.
• • Ability to shift back and forth between two or more tasks
• • Cooperative, team-oriented, patient, calm under pressure
• • Ability to arrange things in certain order (e.g., alphabetically, numerically)

• QUALIFICATIONS CONTINUED:
• • Ability to produce results within an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities
• • Strong written and verbal communication skills
• • Ability to provide excellent customer service to all clients (customers and employees)
• • Ability to advise, counsel, guide and influence the opinions and decisions of others (e.g. customers and employees)
• • Ability to analyze and evaluate people, data and things to determine courses of action
• • Ability to demonstrate success working in a fast-paced, highly competitive, deadline-oriented environment
• • Self-motivated with exhibited sense of urgency in all service-related activity
• • Exceptional communication and listening skills
• • Ability to work effectively in team environments
• • Strong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches

Equal Opportunity Employer