Executive Assistant - Department Of The Interior : Job Details

Executive Assistant

Department Of The Interior

Job Location : Washington,DC, USA

Posted on : 2024-11-22T09:17:36Z

Job Description :

Summary

The Bureau of Safety & Environmental Enforcement (BSEE) works to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement. For information about our bureau go to:

Learn more about this agency

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Overview

* Accepting applications

* Open & closing dates

11/19/2024 to 11/25/2024

* Salary

$68,405 - $107,590 per year

* Pay scale & grade

GS 9 - 11

* Help

Locations

1 vacancy in the following locations:

* Washington, DC

* Sterling, VA

* Remote job

* Telework eligible

Yes-as determined by the agency policy.

* Travel Required

Occasional travel - You may be expected to travel for this position.

* Relocation expenses reimbursed

* Appointment type

Permanent

* Work schedule

Full-time

* Service

Competitive

* Promotion potential

* Job family (Series)

* 0301 Miscellaneous Administration And Program

* Supervisory status

* Security clearance

Not Required

* Drug test

* Position sensitivity and risk

Moderate Risk (MR)

* Trust determination process

* Credentialing

* Suitability/Fitness

* Financial disclosure

* Bargaining unit status

* Announcement number

BSEE-EEAA-25-GS-023(MP)

* Control number

819663800

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This job is open to

* Federal employees - Competitive service

Current or former competitive service federal employees.

* Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a surplus or displaced employee.

* Veterans

* Individuals with disabilities

* Military spouses

* Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

* Peace Corps & AmeriCorps Vista

* Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

* Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

Clarification from the agency

This is a Merit Promotion announcement for Government employees and those who are eligible under the hiring paths listed. For further clarification please click here:

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Duties

This position is located within the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE), Office of the Director, Office of the Deputy Director, Office of the Assistant Director of Staff in Sterling, VA or Washington, DC.

At the full performance level (GS-12) the major duties of this position include, but are not limited to the following:

1) Manages the Deputy Director's calendar, travel, and other arrangements based on knowledge of priorities and preference. Meets with the Deputy Director on a regular basis to go over short- and long-term calendar items. Arranges domestic travel for the Deputy Director by securing transportation, car rental and hotel accommodations. Verifies data submitted, procures signatures and prepares travel authorizations and vouchers.

2) The incumbent functions as the scheduling manager in the immediate Office of the Director, and is responsible for efficient administrative operations, including managing the Deputy Director's daily schedule and supporting the needs of the Deputy Director, while also, ensuring administrative coverage for the Office of the Director (phone, reception, greeting and escorting visitors).

3) Notifies affected offices of planned travel, and assists in gathering necessary information and materials to confirm trip planning. Provides timely information to the Deputy Director regarding changes in plans, schedule conflicts, and schedules of other Administration, Congressional, and state/local/constituent group officials.

4) Compiles and prepares schedules, background information, briefing materials, and other information for the Deputy Director on a daily basis. Ensures that materials are up to date and reflect the latest plans, schedules, or policy information. Coordinates with multiple program and regional offices, as well as other offices within the Department, in conducting this task. Transmits materials as needed to Department offices.

5) Applies analytical and evaluative techniques to clarify and identify solutions to assigned issues. Provides program analysis and support with respect to programs and initiatives of significance to the Bureau Deputy Director and BSEE Chief of Staff.

6) Keeps the Deputy Director and BSEE Chief of Staff informed of day-to-day activities, commitments, issues, and priorities. Provides necessary information and data in connection with each matter. Keeps both Deputy Director and BSEE Chief of Staff informed at all times of latest developments on urgent matters that require immediate attention.

7) Conducts records management activities for the BSEE Office of the Director. Archives materials as needed.

The Bureau of Safety and Environmental Enforcement has determined that the duties of this position are suitable for telework and the incumbent may be allowed to telework with supervisor approval.

Salary Information

GS-09: $68,405 - $88,926 per annum.

GS-11: $82,764 - $107,590 per annum.

First time hires to the Federal government normally start at the lower salary range of the grade level.

This vacancy may be used to fill additional positions as vacancies become available.

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Requirements

Conditions of Employment

* You must be a U.S. Citizen.

* You will be subject to a background/suitability investigation/determination.

* You will be required to have federal payments made by Direct Deposit.

* You must submit ALL required documents and a completed questionnaire.

* Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See

Qualifications

Minimum Qualification Requirements:

To qualify for this position, you must meet either A, B, or C below for the series/grade to which you are applying.

GS-09

A. Specialized Experience:

To qualify for the GS-09, you must possess at least one full year of specialized experience equivalent to at least the GS-07 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) maintaining a calendar involving scheduling appointments, cancelling engagements, or making appropriate adjustments; 2) coordinating with multiple offices within an organization to compile and prepare briefing information, and 3) arranging official travel to include developing itineraries, making reservations, and drafting travel authorizations. MUST MEET ALL.

* OR-

B. Education: Have 2 full years of progressively higher-level graduate education or Master's or equivalent graduate degree (such as an LL.B. or J.D. if related). Education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED)

* OR-

C. Combination: Have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position. (Example: 1.5 years in a Master's program (50%) plus 6 months of specialized experience (50%) = 100%)

GS-11:

A. Specialized Experience:

To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) managing long-range senior leader calendars through planning and documenting work schedules, speaking engagements, and meetings; 2) preparing correspondence and action documents for leadership review and/or signature consistent with agency policy; 3) arranging travel to include planning agendas, making flight and hotel reservations, and preparing travel vouchers; and 4) managing records and electronic files in accordance with established records retention rules and regulations. MUST MEET ALL.

* OR-

B. Education: Posession of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related (TRANSCRIPT REQUIRED)

* OR-

C. Combination: A combination of specialized experience and education that totals 100% of the requirement. Only education in excess of the first year of progressively higher level graduate education toward a Ph.D. or the equivalent graduate degree may be used toward this combination. (Example: 2.5 years in a Ph.D. program (50%) plus 6 months of specialized experience (50%) = 100%)

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website:

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.

Education

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit:

Additional information

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.

A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.

* Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

Attention to Detail - Is thorough when performing work and conscientious about attending to detail.

Flexibility - Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Self Management - Sets well defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Technical Competence - Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.

Written Communication - Expresses facts and ideas in writing in a succinct and organized manner.

DUE WEIGHT

Due Weight Consideration is a review process used to provide consideration to performance appraisals and awards submitted with each application on a used merit promotion certificate and factoring the results into the merit promotion selection process.

Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

It is your responsibility to obtain and upload your performance appraisal/evaluation and/or list of awards prior to the closing of the vacancy announcement.

To preview the assessment questionnaire click:

* Benefits

Help

Review our benefits

* Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at

Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) SF-50's showing (1) your highest FPL, and (2) most current SF-50 noting position, grade level, tenure, and duty station. Please note that all SF-50's submitted must show that you are a status candidate or eligible under this announcement. Please refer to the eligibility in the online questionnaire for more information; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority; (7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.

NOTE: Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).

NOTE: Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.

You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: OR

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

* How to Apply

Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.

To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on Application Status. Click on the position title, and then select Apply Online to continue.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.

Agency contact information

Gerri Sullivan

Email [email protected]

Address Bureau of Safety and Environmental Enforcement

45600 Woodland Road

Sterling, VA 20166

Learn more about this agency

Next steps

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.

* Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

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Required Documents

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

If you are relying on your education to meet qualification requirements:

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

How to Apply

Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on Application Status. Click on the position title, and then select Apply Online to continue.

Agency contact information

Gerri Sullivan

Email [email protected]

Address Bureau of Safety and Environmental Enforcement

45600 Woodland Road

Sterling, VA 20166

Learn more about this agency

Next steps

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

* Email

* Facebook

* LinkedIn

* Twitter

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Overview

* Accepting applications

* Open & closing dates

11/19/2024 to 11/25/2024

Apply Now!

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