Executive Assistant - Mondelez International : Job Details

Are You Ready to Make It Happen at Mondelez International? Join our Mission to Lead the Future of Snacking. Make It Possible. This position will support the Chief Government and Corporate Affairs Officer located in Chicago, IL, the Global CGA leadership, and other Senior Leaders in CGA as needed. This position will provide direct administrative support that involves scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, expenses, and ensuring schedules run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality. This person is a first line of contact of the Mondelez International Corporate and Legal Affairs function both internally and externally. The success of the Chief Government and Corporate Affairs Officer and the CGA function depends on the ability of the department to function quickly and effectively in the broader organization, and the Executive Admin plays a key role in this success by effectively handling administrative matters. How you will contribute Provide day-to-day administrative support for Chief Government and Corporate Affairs, which includes the preparation and routing of documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports. Schedule appointments and controls executive calendar. Active participation in decisions affecting executives and/or departments schedule/priorities. Schedule group meetings, off-site events and travel reservations. Work on special projects as requested. May act as back up in absence of other Sr. Executive Admins. Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position. Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate needs in adjusting priorities and scheduling to meet such priorities. Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information. What you will bring A desire to drive your future and accelerate your career and the following experience and knowledge: Administration and support roles Highly developed customer service orientation Excellent written and verbal communication skills Office (Excel, Word, PowerPoint) Attention to detail combined with proactive attitude, very good communication and interpersonal skills Excellent teamwork and able to anticipate needs and respond accordingly Qualifications: Associates degree or equivalent is preferred Minimum of five or more years of Senior Executive Administrative experience, including extensive experience in calendar management Minimum of 3 or more years of experience supporting C-Level executives Strong work ethic that includes flexibility to occasionally work during non-core hours and be available remotely to check emails, phone during evening/weekend Comfort & experience working in a diverse global team, EVP will have staff and contacts in every region around the world with different cultural nuances and time zone requirements Experience managing complicated international travel including availability for emergency situations such as last-minute flight cancellations or changes Experience securing Visas for travel and managing Passport maintenance Technologically savvy Proficient in Word, PowerPoint, Excel and Outlook Experience working effectively in a matrix organization Ability to interact with all levels within and outside of the company Excellent written and verbal communication skills Experience handling large, multiple projects and data simultaneously Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment Ability to work within a team and independently Strong problem-solving skills Ability to identify issues Strong attention to detail Strong organizational skills No Relocation support available Business Unit Summary The United States is the largest market in the Mondelez International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brandsincluding Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products are close at hand for our consumers across the country. Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-###-#### for assistance. Job Type RegularAdministration SupportAdministration Services