Executive Assistant - City of New York : Job Details

Hours: Full-Time - 35 Hours Work Location: 30-30 Thomson Avenue, NY, 11101 The NYC Department of Design and Construction, Borough Based Jails (BBJ) Program seeks an Executive Assistant to the Deputy Commissioner. The Executive Assistant will provide high-level administrative support and assist with all administrative-related functions such as: handling all incoming and outgoing calls, scheduling appointments and meetings, tracking, following up on all correspondence received by the Executive Staff, and maintaining divisional records. Additional responsibilities include preparing meeting agendas and external correspondence to City agencies, elected officials, and City Hall for the Deputy Commissioner's signature; reviewing data to support the Division's annual commitment plan projections; maintaining accurate information on critical projects in the agency's database throughout the project life cycle; collecting data and performing analyses to create detailed reports, charts and graphs; and verifying the accuracy of critical project data and reports. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly. Qualifications A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least one year of experience as described in 1 above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.