Job DetailsJob LocationCorporate Office - San Antonio, TXPosition TypeFull TimeEducation Level4 Year DegreeJob ShiftDayJob CategoryAdmin - ClericalDescriptionLucifer Lighting Company is a privately held San Antonio-based designer and manufacturer of precision-engineered architectural lighting fixtures. You'll find our products everywhere from SF MOMA to the Nike Headquarters. We're in the campuses of 4 of the 5 largest tech companies and 5 of the top 10 tallest towers in the U.S. Our customers are the world's leading architects and designers who look for minimalist industrial design and place a premium on service, quality, and innovation. Our people make magic happen; we are passionate, smart, hard-working, committed, and creative. We like to make work enjoyable and engaging.We light the world's most beautiful spaces.Position Summary: The Executive Assistant to EVP, VP Manufacturing and Fabrication Services and Director of Engineering will provide exceptional, detail-oriented administrative support. Essential Duties and Responsibilities:
- Schedule all meetings and prepare agendas to be shared in advance.
- Sit in on meetings, taking notes and circulating minutes.
- Responsible for scheduling follow-ups with staff across departments, checking-in with staff across department to ensure follow-ups have been received.
- Manage calendars as needed, flagging key upcoming critical deadlines and events.
- Draft talking points for key meetings and presentations.
- Prepare and circulate presentations, coordinating edits.
- Update budgets and assist with expense reports.
- Flag deadlines and proactively suggest what may be needed to fulfill requirements.
- Coordinate with HR, including scheduling interviews, providing updates on open job positions, performance discipline and other issues as required.
- Schedule and plan corporate culture events.
- Schedule travel, not limited to bookings, pick-ups, and attendant meetings.
- Work on special projects and on specific administrative, financial, logistics, or marketing tasks as required.
Knowledge, Skills and AbilitiesKnowledge, Skills, and Abilities:
- Minimum of 2 years' experience in a similar role, ideally within a fast-paced, professional work environment.
- Highly organized and resilient with the utmost discretion
- Consistently able to prioritize to meet strict deadlines.
- Exceptional verbal and written communication skills.
Personal attributes:
- Outgoing, energetic and eager.
- Can-do, proactive attitude.
- Superior attention to detail.
- Adaptable and flexible.
- Able to work on their own initiative as well as working as part of a team.
Required Education and Experience:
- Experience handling a wide range of administrative and executive support tasks and projects.
- Proficiency in note taking to ensure the capture of key ideas and action items.
- Advanced knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, and Teams.
- Bachelor's degree from an accredited college or university preferred.
Working Environment:
Lucifer Lighting Company is an equal opportunity employer.