Executive Assistant - Hwy Haul : Job Details

Executive Assistant

REF: PO3862 | Hwy Haul (San Francisco Bay Area)

About Hwy Haul

Formed in 2018, Hwy Haul is building a next generation digital freight platform for fresh produce that connects Shippers (Farmers, Distributors, Wholesalers and Retailers) directly with Truckers, by eliminating intermediary friction, introducing end-to-end digital applications, and building advanced cold chain compliance

Our goal is to deliver freshness at your doorstep, reduce wastage during the transportation and create a future for sustainable growth for all the stakeholders

About the Role

As we continue to grow our national presence, we are looking for an amazing Executive Assistant who has the mettle to thrive in a technology startup environment. Someone who is comfortable wearing multiple hats and takes pride in being extremely meticulous and well organized.

Do you have a knack for anticipating the needs of the team and can effectively resolve admin and operational issues before they even arise? If so, check out the functions below and apply!

What you'll do

* Expert at calendar management with demonstrated prioritization and sound decision-making skills

* Plan and coordinate external facing meetings, which may include outside vendors, investors, customers, and other stakeholders

* Receive and direct external visitors

* Constantly maintain the to-do list for the CEO and ensure timely completion through follow ups and actionizing

* Draft slides, meeting notes and documents for executives

* Assist in document management, compilation, distribution, and storage

* Research and compile briefing documents in preparation for meetings, interviews, and other internal/external events

* May attend staff meetings, take notes and follow-up on outstanding agenda items

* Maintain and track teams project list and goals

* Sounding board, confidant, and conduit to keep the CEO well informed and help facilitate his decision making

* Under CEO's mentorship, communicate on his behalf by email, text, or chat

* Total travel coordination including air and ground transportation, hotel reservations, visas, and other travel documentation

* Compile receipts to file expense reports and track reimbursement status

* Available and responsive to the regional, national, or global nature of the business

* Participate in business operations activities on need basis

Qualifications

* Bachelor's degree or equivalent experience

* Proficient in Microsoft Office suite

* Google Suite Proficient

* Project Management experience

* Experience in managing multiple priorities, administrative coordination, and logistics

* Ability to handle pressure in a dynamic startup environment

* Well-organized, detail-oriented, ability to multi-task with great follow-up skills

* Strong written and verbal communication skills

* Located or willing to relocate to Bay Area, CA

Benefits

* Excellent medical, dental and vision benefits

* 401(k) match

* Paid time off

Apply now See all openings

Hwy Haul is an equal opportunities employer. We strongly believe that employing a diverse workforce will be instrumental to our success. We make hiring decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.

All offers are conditional on references, verification of the right to work in the US, and successful background screening check. This will include previous employment verification, qualification verification (if relevant) and a basic criminal check. Further details of this policy/procedure will be provided along with your conditional offer.